Contract Administrator

**Job Summary Statement**:
Moolmans offers services across the mining value chain, from shaft sinking, underground development, contract mining and open cut mining, to construction of mine infrastructure. The operating group's experience spans a broad range of commodities and it has worked successfully in remote and challenging locations.

Managing project budgets and financial reporting systems. Implementing controls to effectively manage stock, equipment and all operational related costs to ensure the profitable execution of projects, in line with tender allowable. As the most senior HR person on site, the incumbent is responsible to coordinate, support and administer all Human Resource activities for the project site. Key to this role, is the engagement with and support to line management as well as employees providing guidance and direction in respect of all people management practices, processes, policies and procedures. Consistently models and upholds the Aveng Values. Union, Community, Client and Stakeholder engagement is also key to this role. Co-ordinate, support and administer the HR personnel administration function and render specific administrative support to internal and external customers, as well as the HR Controller. Ensure compiling and keep personnel files and records. Managing and maintaining time and attendance, the site personnel database and quality of data on Payroll/HRIS systems. Assist the HR Controller in all relevant day to day HR related tasks.

**Minimum Requirements**:
**ACADEMIC QUALIFICATIONS**:

- Tertiary qualification in the following field will be advantageous:

- HR Management.
- Accounting and Finances.

**EXPERIENCE & REQUIREMENTS**:

- At least 5 years’ relevant experience in a Supervisory level financial role, preferably gained within the opencast mining industry.
- Must have excellent knowledge of stock control cost management.
- 5-7 Years related work experience in a HR management role
- Computer literate (MS Office) specifically Excel and MS Word
- High level of SAP competency (P.A. and Time modules, reporting) will be a strong advantage.
- Excellent project staffing (Recruitment) experience is compulsory; deadline driven.
- Excellent ER skills and knowledge of RSA Labour Legislation (BCEA, LRA, EE Act, etc.)
- Must have valid Driver’s license & own transport.
- Must have a clean criminal record
- Preferably residing in the Limpopo (Thabazimbi/Northam)

**Duties & Responsibilities**:

- **Management of day-to-day financial activities within the contract**:
**Finances**
- Evaluate financial reporting systems, accounting and collection procedures, and make recommendations for changes to procedures, operating systems, budgets, and other financial control functions.
- Evaluate data pertaining to costs in order to plan budgets.
- Develop and analyze information to assess the current and future financial status of the contract.
- Assign preparation responsibilities for the contract’s financial plans, financial forecasts and periodic updates including capital and component expenditure.
- Develop and implement cost reduction and tracking mechanisms on the contract.
- Responsible for the monitoring of cash flow and prediction of financial trends.
- Act as a cheque signatory (if applicable) for and authorize expenditure up to predetermined limits.
- Prepare and review detailed budgets for approval by Senior and Top management.
- Advise and administer the proper allocation of resources.
- Submit all financial reports in the format requested by Head Office timeously.
- Manage the control environment of stock and report on stock levels and control failures to the responsible parties.
- Drive the reduction of working capital investment.
- Drive the reduction in open order by ensuring timely receipting and issuing of items as well as monitoring long outstanding open orders on site.

**HR**
- Assumes ownership of the complete employee lifecycle on site and coordinates all people management processes, procedures and practices on site.
- Ensures accurate, timely and proactive management of all time and attendance on site to ensure availability of personnel in line with staff schedules
- Coordinates all recruitment and selection activities on site, which includes vacancy management, ramp-ups and scale downs, of all site-based positions.
- Administers succession planning, performance management and talent development activities for the site timeously in line with the relevant approved procedures
- Conducts development planning, in line with the approved procedure, for all salaried positions incorporating performance and succession management data
- Processes, verifies, and maintains documentation relating to personnel activities such as advertising, recruitment and selection, training and development, grievances, performance evaluations, and personnel administration
- Responsible for the management of all industrial relations processes which includes effective and proactive st