Operations and Systems Support

1 week ago

Western Cape, South Africa Ecowize Full time

We are seeking a highly organized and proactive individual to join our operations team in the Western Cape (Worcester) as an **Operations and Systems Support.**

**Key Responsibilities**:
**Administrative Support for the Agricultural Sector**
- Provide administrative assistance on internal systems (e.g iLeader and PRP)
- Capturing of operations related data for Farms in the Southern Region
- Organize and structure shifts on the PRP platform, aligning them with the washing activity schedule for the nominated Farms.
- Attend client meetings and provide necessary support.’
- Monitoring of SLA requirements
- Work order billing
- Weekly wage analysis
- Job Order Control per site
- General administration

**Maintenance Coordinating**:

- Oversee the management of the vehicle fleet, including scheduling regular services, conducting weekly inspections, ensuring up-to-date licensing, and monitoring fuel consumption via Avis and other tracking systems.

**Procurement and Purchasing**:

- Process purchase requests through the eWorkflow system and/or directly with suppliers for the procurement of spare parts, personal protective equipment (PPE), accessories, tyres, fuel, and other relevant items.

**Farm Visits and Stock Delivery**:

- Occasionally visit farms with the SHEQ (Safety, Health, Environment, and Quality) and Area Manager teams
- Assist with stock deliveries and other operational needs.

**Operational Support**:

- Provide operational support by stepping in as a supervisor when required, ensuring the continued smooth operation of day-to-day activities.
- Taking micro swabs as required.

**Client Engagement**
- Participate in and present information during client meetings as required.
- Represent management in client meetings when needed.
- Grade 12
- Valid driver’s license and own transport
- Strong organizational skills to effectively manage and priorities workload.
- At least 3 years’ experience in an admin or management role
- Previous experience in equipment maintenance coordination
- Ability to work independently
- Project Management skills
- Strong customer service skills (dealing with multiple customers)
- Knowledge of the Cleaning or Service industry will be advantageous

**The successful incumbent will have the following skillsets**:

- Proficiency in all Microsoft Applications (Intermediate level)
- Professional Communication skills (verbal & written)
- Problem-solving skills
- Strong administrative skills
- Ability to multitask and prioritize
- Strong attention to detail
- Must be comfortable with the Ecowize culture and values.

The Company is committed to complying with legislation and to meet its strategic goals regarding employment equity.

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