Legal Advisor

**Legal Advisor - Retail Property**

A legal advisor position is available within a property group. Managing of all legal aspects within the property portfolio assigned including but not limited to the following:
Obligations in terms of Leasing/ Tenants:

- Obtain consent to conduct credit checks, conduct credit checks and approve the outcome thereof.
- Request, obtain and verify FICA documents.
- Compile vendor listing documents and assist accountants with the loading and finalisation thereof.
- Drafting and finalising of the following: Offer to Lease, Agreement of Lease, Cession, Deed of Suretyship, Renewal Addendums and various other Addendums to Lease Agreements, Acknowledgment of Debt Agreements, Letter of Demands, etc.
- Following up and obtaining of signed documentation.
- Instructing accountants to issue Deposit and Lease Fee invoices and following up on the payment thereof.
- Co-ordinate beneficial occupation of tenants with centre managers and portfolio managers.
- Initiate lease renewals and negotiations in respect thereof.
- In conjunction with centre managers, co-ordinate and following up on the progress in respect of the re-instatement of premises upon the tenant’s vacation.
- Assist centre managers in obtaining Electric Compliance Certificates from tenants upon their vacation from the premises.
- Assist accountants with the refunding of deposits after their vacation from the premises.
- Maintain and safe keeping of tenant files - custodian of original Lease Agreements.
- Assist accountants with the collection of outstanding monies due by addressing formal letters of demand to tenants and following up on payment thereof.

Monthly Reporting:

- Prepare monthly reports of renewals, tenant movements and new tenants to be invoiced for the following month, per entity.
- Prepare monthly Commissions, Lease Documentation Preparation Fees, and Tenant Profile Review Fees on a schedule per entity.
- Assist accountants with the preparation of monthly reports to clients.
- Conducting deposit recons.

Tenant Queries:

- Assist accountants, centre managers and portfolio managers with tenant queries.
- Advise in respect of Recovery Matrix as per Lease Agreements - tenant recoveries and liabilities as per Recovery Matrix.

Ad Hoc Duties:

- Company files: Safe keeping of certain documentation: Loan & Facility Letters, Insurance Policies; Title Deeds, Transfer Documentation, Sale Agreements, Service Level Agreements.
- Service Level Agreements: Assist with the review of Service Level Agreements and finalising thereof with the relevant companies.
- Minute Taking: Taking minutes at various meetings, including Management Meetings, Leasing Meeting, etc. and preparing minutes to be distributed between all involved parties.
- Keeping lists of Bank Guarantees held and the expiry date thereof.
- Preparing of yearly budgets on each entity.
- Preparing and constant updating of a Matrix on each entity.
- Preparing approval forms for sign off by Exco members.

**_Qualification and experience _**

LLB Degree with minimum 2 years post-articles experience

**_Skills: _**

Microsoft office

Excellent communication skills, both verbal and written

Accuracy with strong attention to detail

Deadline driven