Executive Assistant

1 week ago

Gordons Bay, South Africa Merand Corbett & Associates Full time

Western Cape, Gordons Bay

Our client is looking for a highly organized Executive Assistant to support their Executive leadership team.

**KEY RESPONSIBILITIES**:
**Calendar Management**:

- Efficiently manage and organize executive calendars, scheduling meetings, appointments, and conferences.
- Coordinate and prioritize appointments, ensuring optimal time utilization and mínimal conflicts.
- Proactively manage changes to schedules and communicate adjustments to relevant parties.

**Meeting Coordination**:

- Arrange and coordinate internal and external meetings, including logistics, invitations, agendas, and follow-up actions.
- Prepare meeting materials, presentations, and reports as needed.
- Record and distribute meeting minutes and action items, ensuring accountability and timely completion.

**Communication and Correspondence**:

- Maintain effective communication channels between executives and internal/external stakeholders.

**Travel Arrangements**:

- Coordinate travel arrangements, including booking flights, accommodations, transportation, and visas.
- Create detailed itineraries if required and provide necessary travel information to executives.

**Confidentiality and information Management**:

- Handle sensitive and confidential information with discretion and professionalism.
- Maintain organized electronic and physical filing systems, ensuring easy retrieval of documents.

**Relationship Building**:

- Establish and maintain positive relationships with internal and external stakeholders, acting as a point of contact for executives.

**Problem Solving**:

- Anticipate and address potential scheduling conflicts, logístical challenges, and other issues to ensure seamless operations.

**Receptionist Responsibilities**:

- Greet and welcome visitors, ensuring a professional and friendly atmosphere.
- Manage incoming phone calls, direct calls to appropriate personnel, and take accurate messages.
- Manage incoming and outgoing mail and packages.
- Order office supplies as and when needed.

**Qualifications and Experience**:

- Relevant diploma / certificate/ degree
- 3-5 years of proven experience as an Executive Assistant.
- Strong proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
- Exceptional organizational skills and attention to detail.
- Excellent verbal and written communication skills.
- Ability to prioritize tasks, work under pressure, and meet deadlines.
- Demonstrated discretion and professionalism when handling confidential information.
- Strong problem-solving skills and ability to think critically.
- Proactive attitude with a high level of initiative.
- Flexibility to adapt to changing priorities and responsibilities.
- For more information please contact:

- Carin Walters

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