Invoicing Administrator

2 weeks ago

Pinetown, South Africa The Harvest Table Full time

**JOB TITLE: Invoicing Administrator**

**DEPARTMENT: Finance**

**REPORTING TO: Financial Manager**

**PURPOSE OF THE ROLE**:
Providing all administrative support within the Finance team that supports the smooth and accurate running of the business in relation to invoices and billing. Additional support and administration within the Finance team as and when required.

**ROLES AND RESPONSIBILITIES**:
**Daily**
- Ensure that ALL customer portals are checked for orders. These are validated and processed within agreed internal and external deadlines.
- Capturing invoices on customer portal where required.
- All invoicing queries to be resolved and/or escalated immediately.
- When validating ensure that pricing is checked against the updated price list.
- Ensure all validated Invoices for delivery are uploaded to The Harvest Table Tracking sheet (Google Document).
- Ensure all credit notes are raised on receipt of Returns Notes from Logistics Supervisor.
- Ensure communication to all parties are up to date in relation to orders and queries.
- Reporting issues or irregularities to the Financial Manager as it occurs.
- Ensure all new customers are onboarded within their and our process and system requirements.
- Internal sales reports to be sent to Head of Sales and Marketing and the Financial Manager.
- All ad hoc admin in relation to the smooth functioning of the Finance department

**Weekly**
- Clear all back orders on the system. Communicate anomalies to the Financial Manager for resolution.
- Completion of Customer Complaint Forms to be sent to Head of Operations.

**Monthly**
- Check all reporting, invoicing and communication for the month to ensure accuracies.

**KNOWLEDGE AND EXPERIENCE**:

- Matric
- Relevant diploma an advantage
- Minimum two years of clerical office or administration experience.
- Experience as an invoice clerk or in general accounting is preferred.
- Proficiency in MS Office

**SKILLS**
- Time management - The ability to consistently meet deadlines and to work well under pressure.
- Excellent organisational skills
- Attention to detail
- Problem solving and critical thinking
- The ability to work independently or as part of a team.
- Excellent written and verbal communication

**PERSONAL CHARACTERISTICS**
- Integrity - state of being whole and undivided, you always keep your word
- Simplification - The highest form of innovation
- Courageous - Not deterred by danger, brave, fearless
- Authentic - not a copy
- Pioneering - to open or prepare for others to follow
- Relational - building a tribe, kindred
- Self Motivated
- Confident
- Takes Initiative
- Resilience
- Growth Mindset
- Ready to Accept Challenges
- Deadline Driven

**Job Types**: Full-time, Permanent

Work Location: In person

Application Deadline: 2025/04/14

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