Finance Assistant

We're looking for a dynamic individual to take up the role of Finance Assistant.

**Key Purpose**:
The Finance Assistant will support and assist in maintaining the day-to-day operations of the finance department including the financial accounts and to provide accurate and timely information to management/clients. To ensure that deadlines are met and provide assistance to other team members when required

**Reporting Line**: Financial Manager
- Accounting Responsibilities_
- Be proactive in ensuring that the teams are billing out income and WIP as early as possible
- Ensure billings are run monthly and timeously (+= 24th of the month, dependent on w/e falls
- Collation of billings (approx. 2 days + 1 day to send out by 28th/29th)
- Ensure accurate allocation of all debtors receipts, within the AR sub ledger
- Ensure that company credit terms are adhered to by clients, that queries are quickly resolved
- Ensure that WIP is reviewed monthly and that any queries are resolved
- Process and clear the control accounts
- Ensure that jobs are closed timeously and regularly
- Balance super profits and losses and take into revenue when required
- Print and scrutinise unbilled CE lists on a monthly basis
- Correctly record all income and WIP and ensure back up is available in all instances
- Ensure that internal financial information is available as requested(i.e. job bags, accruals)
- Ensure all filing is up to date
- Supervise Cashbook postings and balancing on a daily basis
- Ensure accuracy at all times when processing of the cashbooks and ensure that they are always up to date
- Ensure that the VAT is captured correctly on the suppliers invoice.
- VAT settlements and submissions
- Ensure all supplier invoices received are addressed correctly and contain all the statutory information required for correct processing
- Ensure all expense claims received have the necessary backup provided and are authorized correctly
- Prepare electronic fund transfers as and when required i.e. immediately, mid month or month end
- Check for client payment before processing of supplier payments where necessary
- provide accurate and timely financial information, and that the information is available as required
- Review of daily cash balances and maintaining the agreed minimum balance in the current account,
- Preparation of all month end reconciliations, within the set deadlines of the month end close
- Assist the financial manager with month end processes
- Assist with preparation for financial year end and audit
- Ensure monthly revenue reporting and forecasting is done timeously within deadlines constraints
- People/Collaboration_
- Develop skills and knowledge within yourself through on the job development and active participation in the agency
- Provide feedback to the Financial Manager regarding improvements and efficiencies that could improve finance service delivery
- Create clear development plans for yourself and set out to achieve your goals
- Actively supported team members as and when required and has driven the success of the Finance department as a whole
- Encourage all members to look for collaborative ways to make the lead employer a great place to work

**Knowledge and Experience required**:

- 3 years’ experience in working within a finance, cashbook & or creditors environment
- BCom Accounting degree

**Systems knowledge**:

- Hyperion (HFM)
- Navision (NAV)
- Chase

**Skills Required**:

- Ability to work effectively within a team and to work unsupervised when dealing with tasks. To provide a high level of support to the finance department and its clients.
- Maintain clear and accurate financial records at all times and to have the ability to adapt to changing in-house systems and a genuine interest in business and finance.