Administration Officer

JOBNUMBER

**iOCO03490**
- CONTRACT TYPE

**Contract**
- CONTRACT TYPE:
**OnSite**

**The Role**:
Transform Your Career Story with iOCO Infrastructure Services

We are seeking an organized and detail-oriented professional who thrives in a fast-paced environment? We’re looking for an **Administration Officer** to keep our operations running smoothly

**Skills and Experience**:
**What you’ll do**:

- **Financial administration**
- Process and track all monthly payments, invoices, and purchase orders for TechOps functions, ensuring accuracy and
- Maintain and reconcile financial records related to all TechOps activities, ensuring alignment with organizational accounting
- Monitor and manage expense approvals in line with budget guidelines and company policies.
- Ensure accurate allocation of costs to relevant TechOps areas (e.g., Digital Workplace, Cloud, Security, etc.).
- **Budget management**
- Work closely with TechOps managers to prepare, track, and manage the latest estimate (LE) on a monthly basis.
- Monitor expenditure against the approved budget, ensuring compliance and flagging variances promptly.
- Assist in forecasting future expenses and providing input for budget planning cycles.
- Prepare regular financial reports, summarizing spending trends and providing recommendations for cost optimization.
- **Vendor & contract management**
- Liaise with vendors and service providers to process payments, resolve billing disputes, and ensure service agreements are
- Maintain a repository of all vendor contracts and renewals related to TechOps functions, ensuring timely renewals and compliance with
- Ensure invoices align with service delivery milestones and contract terms before approving payments.
- **Compliance and reporting**
- Ensure financial records and processes comply with organizational policies, regulatory requirements, and audit standards.
- Assist with internal and external audits, providing required documentation and reports as needed.
- Maintain clear documentation of all financial activities for TechOps functions to support audits and compliance reviews.
- **Operational support**
- Collaborate with**TechOps leads to ensure smooth financial operations across functions.
- Maintain an accurate inventory of all assets and licenses related to TechOps functions, ensuring proper financial and compliance
- Provide administrative support for procurement activities, including preparing and submitting requisitions.
- **Financial skills**
- Strong understanding of accounting principles, financial management, and budget tracking.
- Proficiency in financial tools, ERP systems (e.g., SAP, Oracle), and Microsoft Excel for data analysis and reporting.
- Experience in managing budgets, forecasts, and monthly estimates for multiple functions.
- **Organizational skills**
- Excellent attention to detail and organizational abilities to manage multiple financial processes effectively.
- Strong time management skills with the ability to prioritize tasks and meet deadlines.
- **Communication skills**
- Strong written and verbal communication skills to liaise with vendors, stakeholders, and internal teams.
- Ability to present financial data and reports clearly to non-financial

**Your expertise**:

- Minimum of 3-5 years of experience in finance or administrative roles, preferably within IT or technical operations.
- Familiarity with managing payments, budgets, and vendor contracts in a multi-functional organization is highly desirable.

**Other**:
**Qualifications required**:

- Grade 12
- Bachelor’s degree or diploma in Accounting, Finance, Business Administration, or a related field.
- Qualifications preferred**:

- Professional certifications (e.g., CIMA, ACCA) are an advantage but not mandatory

**Other information applicable to the opportunity**:

- Contract Position: 12 Months
- Location: Sandton
- Work environment: Onsite (open plan office)

**Why work for us?**

If the daily grind makes you wonder if there's more to life than work, get ready to discover a professional journey that embraces excellence without compromise.

You've arrived at iOCO Infrastructure Services (iOCO IS), where we are all about delivering outstanding client experiences through sustainable, innovative IT infrastructure solutions that tackle business challenges head-on. Here you get to partner with clients, helping them conquer their business Goliaths while they focus on scaling their empires.

At our core, we're challengers, disruptors, and innovators. We're a community of skilled professionals with an ambitious spirit dedicated to providing for our clients while finding joy in the process. Our clients are at the heart of everything we do. Their satisfaction fuels our fire and propels us forward. We're talking about brainstorming sessions that sound like TED talks and spontaneous celebrations for achievements, big and small.