Office Administrator

1 week ago

Sandton, South Africa International Development Corporation (IDC) Full time

**A position exists within the Presidential Infrastructure Coordinating Commission department for Office Administrator at our Sandton Offices and Pretoria. This position will be based on a 1 year (12 months) fixed term contract.**

**JOB PURPOSE**
To effectively and efficiently manage the administration of the Office of the Head of ISA.

**KEY RESPONSIBILITIES**:

- Determining, implementing the office management systems for the Office and managing the security profile of the Office.
- Managing, sorting, analysing and scheduling the information flow through the Office, general office management with specification to office inventory
- Co-ordinating and administrating logístical arrangements - meetings, workshops, travel, accommodation.
- Co-ordinating and managing administrative aspects relevant to the office of the Head of ISA
- Interacting with internal and external stakeholders involved with the Office of the Head in ISA
- Managing secretariat support to all technical and structured committees or forums within the Branch or as and when required by the Head of ISA
- Preparing agendas, minutes and action lists for meetings in accordance with the determined format.
- Ensuring quality control on developed agendas, minutes and related documentation.
- Ensuring follow-up and assisting with the implementation on decisions taken during meeting.
- Ensuring management of proper archiving system regarding documentation for meetings.
- Ensuring a proper coordination of dates for meetings and incorporate into the Branch Year Planner.
- Ensuring that professional standards are maintained in relation to services rendered and resource requirements.

Job Requirements

**QUALIFICATIONS REQUIREMENTS**:

- National Diploma/Degree in Business Administration, Administration, Communication or related field

**EXPERIENCE AND KNOWLEDGERE REQUIREMENTS**:

- 5 Years work experience in administrative/office management role
- Proven office management, administrative, or assistant experience
- Knowledge of office management responsibilities, systems, and procedures
- Excellent time management skills and ability to multitask and prioritize work
- Proficient in Microsoft Office
- Knowledge and Experience in analysing and interpreting accounting data and administrative management practices and procedures
- Knowledge and Experience in clerical practices and procedures.
- Knowledge of human resources management practices and procedure

**TECHNICAL/FUNCTIONAL COMPETENCIES**:

- Excellent communication and report writing skills
- Self-starter who solves problems with little to no guidance
- Strong coordination skills
- Strong organizational and time management skills
- Strong Analytical Skills
- Planning and Organizing
- Problem Solving
- Attention to detail

**BEHAVIOURAL COMPETENCIES**
- Self-motivated and self-driven skills
- Coping with pressures and Setbacks
- Negotiating and influencing
- Interpersonal skills

**Special Requirement: As our entity (IDC) provides financing and funding, the need to ensure Trust, Honesty and Integrity in all financial and non-financial activities must be above reproach.

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