Lease Administrator

1 week ago

Johannesburg, South Africa CBRE Excellerate Full time

**Main purpose / objective of the position**:
To establish and maintain effective support services for the property management functions of the portfolio, primarily the administration of Lease Agreements. To effectively manage the portfolio on a Regional Basis, the objectives being the reduction of rental expenditure and accurate recording of lease terms.

**Operational Deliverables**:
**Will include, but not limited to**:

- Attend to leasing and lease renewals, rent reviews, negotiations and documentation relating to obtaining approvals and acceptance of leases, facilitating the signing of lease agreements (from a Tenant perspective).
- Capturing of all new lease agreements, lease renewals and lease corrections on SAP.
- Assist accounting services, (Credit control), by arranging payment of rentals, adjustments, reconciliations, variance reporting and vendor creation.
- Assist in compiling deviation reports and communicate. Implement preventative steps to prevent recurring.
- Keep, maintain and update detailed monthly status updates of own building classifications.
- Assist with compiling property related reporting schedules.
- Actively maintain a reminder system to ensure finalisation of all matters pertaining to lease administration.

**Decision making authority**:
Works within the broad framework of existing policies and guidelines, as amended from time to time.
Required to work strictly within prescribed rules, routines & standards.

**Experience / Education / Knowledge**:

- Grade 12 or relevant qualification equal to NQF level 4.
- Additional Property related qualification of any NQF 5 or higher.
- A Bachelor’s Degree in Finance, Property Management, Business or Accounting will be an advantage.
- At least 3-5 years relevant experience in Property Management/Administration, i.e., leasing administration, financial accounting and negotiation/communication skills, directly interfacing with clients and providing general administrative support services.
- Knowledge of South Africa’s property industry, property markets and general administration/Accounting/Finance acumen.
- Knowledge of Asset Management and knowledge of the legal requirements of the essentials of a lease agreement.
- ERP Systems and Procedures, general business and property management acumen, house rules, service contractors, insurance policies and procedures.
- **Skills required**:
Typing, Computer literacy (Advanced MS Office, MS Word, MS Excel, Power Point, Contract Creation & Procurement system, SAP).
- Telephone Skills.
- Administration and organisational skills.
- Presentation skills.
- Interpersonal skills.
- Negotiation skills, i.e., leasing or brokering.
- Analytical/sound numeracy skills.
- **Competencies required**:
Communication (both verbal and written).
- Customer and quality focus.
- Interpretation of legal contracts and negotiations.
- Attention to detail.
- Time management.
- Methodical.
- Problem solving.
- Be able to handle stress in demanding situations.
- Attention to deadlines.
- Initiative.
- Self-confidence.
- Assertiveness.
- Impact and Influence.
- Teamwork and co-operation.
- Self-starter.
- Integrity.
- Diligent.

**Major drivers of work volume**:
Number of leases and profile of portfolio.

**Interface / relationships with**:
Internal: IT, Leasing Manager, Controllers and Administrators.
External: Landlords, Clients

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