Human Resources Officer

Join **Indigo Brands**, a leader in the personal care and beauty industry, where we create, market, and distribute globally recognised brands like _Yardley, Lenthéric, Exclamation, English Blazer, and Gorgeous_. As part of **AVI Limited**, we offer a fast-paced, innovative environment that values teamwork, excellence, and customer-centricity. At **Indigo Brands**, your contributions will be recognised, and you’ll have the opportunity to grow with a passionate team committed to success. With diverse career paths and a culture of collaboration, we foster an environment where everyone can thrive.

**Why Join Indigo Brands?**
- ** Industry Leadership**: As a top cosmetics producer in Southern Africa, we lead with trusted, innovative brands.
- ** Collaborative Culture**: We value teamwork and accountability, with every contribution driving success.
- ** Commitment to Excellence**: Our high standards empower employees to achieve their best.
- ** Career Growth**: We support professional development and offer diverse career paths.
- ** Accreditations**: Indigo Brands is ISO accredited and boasts a five-star NOSA rating.

**Step Into a Role That Makes an Impact** We’re seeking a **HUMAN RESOURCES OFFICER** for a fixed term contract to drive success at **Indigo Brands** in **Epping, Cape Town**. In this role we seek to attract an emotionally mature, self-managed, organized and driven individual who enjoys new and diverse challenges.

**Reporting Structure**:

- **Reports to**:Human Resources Manager

**Key Areas of Impact**:

- Provide support and advice on the interpretation and understanding of Human Resources (HR) policies and procedures to management and staff.
- Ensure all HR audit requirements are adhered to.
- Provide Auditors with necessary files and documentation.
- Manage all administration related to the employee life cycle and verifies all employee changes, leave approvals and short-time before uploading of payroll onto SAP.
- Process engagements and terminations of employees.
- Update organograms on a monthly and quarterly basis with all relevant changes when relevant.
- Provide assistance and guidance to Line Managers with regards to performance management, disciplinary procedures and other Industrial Relations (IR) matters, recruitment, training and staff wellness matters.
- Prepare the required HR reports including staff movements, IR activities, headcounts and employment costs, absenteeism, Employee Wellness Portal (ICAS) referrals and more.
- Process monthly payroll variance reports and resolve any discrepancies.
- Assist with submission of Workplace Skills Plan (WSP) and Annual Training Report (ATR) to Head Office.
- Assist with the preparation, completion and submission of Employment Equity Plan if necessary.
- Investigate “Be heard”, Ethics and Compliance Anonymous reports and provide feedback to the business after discussing it with the HR Manager.
- Track training initiatives against the Annual Training Plan received and provide feedback to the HR Manager.
- Facilitate training programmes as required including new employee induction and performance management training.
- Schedule training that fits with the business cycles and production planning and work with line management to ensure business continuity.
- Play an intermediary role between HR and line management regarding the requirement and recruitment of Fixed Term Contractors.
- Manage the benefit claim process ensuring forms are completed correctly.
- Manage notifications of engagements and terminations with the relevant stakeholders and departments.
- Provide advice on poor performers to Line Managers and oversee the process.
- Provide parties timeously with the relevant and accurate HR documentation concerning performance management and appraisals.
- Coordinate and set up union and shop steward meetings, take minutes and distribute minutes after meetings
- Ensure disciplinary and grievances are dealt with in accordance to company policies and consult with HR Manager with regards to charges.
- Assist with CCMA cases by collecting and analysing information and represent the company at CCMA for worksite related disputes.
- Ensures a fair and consistent recruitment practice that is aligned to the EE Act.
- Develops and ensures an effective induction process is implemented for new recruits.
- Ensure the recruitment process is understood and approvals and requisition processes are done on SAP.
- Provide input when setting up the Employee Wellness plan, including the ongoing communication of the ICAS offering.
- Participate in planning and coordinating staff events like canteen committee.

**What It Takes to Succeed**:
**Experience that set you up for success**:

- Minimum 3 years’ experience in a HR Officer role gained in a manufacturing or FMCG environment
- Experience working in a unionised environment essential
- Knowledge of relevant labour legislation (i.e. Basic Conditions of Employment, Labour Relations, Skills Development, EE Act /BB