Intern : Administrative

Job Title - Intern : Administrative (Contract appointment: 1 year) - Organizational Unit - University of the Free State -> Student Affairs -> Student Counselling and Development - Contract Type - Occupational Level - Unskilled - Location - Qwaqwa Campus - Qwaqwa, FS ZA (Primary) - Closing Date - 25/2/2025 - Description **Duties and responsibilities** **Reception duties**: - Receive clients at reception and attend to department telephone call/appointments/enquiries. - Schedule appointments and notify mental health professionals (MHP) of client arrivals. - Quality control of the reception area. **Client engagement**: - Professional engagements with students. - Effective and professional written and verbal communication. - Strictly adhere to the confidentiality of client information. **Administrative duties**: - Open client files and filing duties. - Capture data on the electronic system. - Attend meetings, as requested by the line manager/ mentor. - Take minutes at meetings. **SCD Marketing and representation**: - Attend UFS marketing initiatives to represent SCD **South African Depression and Anxiety Group (SADAG) administration**: - Send SCD students to SADAG for screening. - Confirm with students to ensure they have received help from SADAG. - Assist with reconciling SADAG and SCD statistics. **Workshop administration**: - Assist with drafting workshop schedules. - Liaise with residences and departments for workshops. - Print handouts for workshops. - Assist with marketing of workshops. - Assist the workshop coordinator with tasks as required. **No Student Hungry (NSH) meal distribution**: - Assist with meal distribution and meal-for-the-day vouchers. **Monthly client statistics**: - Assist the office manager with importing SCD statistics. **Inherent requirements**: - Bachelor’s degree or an advanced diploma/postgraduate certificate on NQF Level 7 in Social Sciences. - Living a commutable distance from the UFS Qwaqwa Campus. **Recommendations**: - Proven experience in working with UFS Systems and Programmes. - Effective Time Management Skills and ability to work under pressure. - Excellent interpersonal and communication skills and ability to function with ease in a professional team. - Sesotho and/or Zulu speaking. - Experience in working with students in a counselling setting within Higher Education. - The applicant should not currently be participating in an existing learnership/internship programme. - The applicant should not have any previous formal work experience. - The applicant must be willing to sign a learnership/internship agreement with UFS. - The applicant must be available for the period of 1 year to participate in the learnership/internship. - Competencies **Required competencies**: - **Results Orientated**: - The ability to cope with a frequently changing environment and to adapt to evolving situations. - The ability to deal calmly and effectively with high stress situations. **- Strategic Thinking**: - The ability to deal with several activities at a time. - The ability to be creative and open-minded when addressing work issues. **- Business Acumen**: - The ability to adhere to rules and strictly follow work regulations. - Proficient in using MS Office. **- Leading**: - The ability to maintain high levels of personal motivation, energy and enthusiasm. - The ability to be cooperative with others, display a good-natured attitude and encourage people to work together. **- Building Coalitions**: - The ability to be sensitive and understanding to the needs and feelings of others. - The ability to interact with others and establish personal connections with people. **Assumption of duties**: 1 April 2025 or as soon as possible. **Closing date**: 25 February 2025 **Salary**: The salary is** R 9,100.50 per month.** **Enquiries**: **General**: