Intern (In Office Administration/office Management) (Contract Appointment: 6 Months)
5 days ago
Job Title - Intern (in Office Administration/Office Management) (contract appointment: 6 months) (Job ID: 6019) - Organizational Unit - University of the Free State -> Faculty of Humanities -> Department English - Contract Type - Contract - Occupational Level - Unskilled - Location - Qwaqwa Campus - Qwaqwa, FS ZA (Primary) - Closing Date - 2/2/2025 - Description **Duties and responsibilities**: - Provide assistance to other staff in the department as and when required, taking messages and making phone calls. - Obtain and appraise quotes, and process orders for all office requirements. - Purchase assets for the entire department, keep a record of all purchases and ensure that there are sufficient funds before purchasing items. - Book venues for events. - Process invoices and other payments relating to purchases, renewal subscriptions, subsistence and travel, etc. - Liaise with the finance department to transfer funds to the required allocation code. - Upload marks. - Deal with student marks inquiries. **Inherent requirements**: - Bachelor’s degree on NQF Level 7 in Office Administration/Office Management. **Recommendations**: - Experience as a tutor, marker or student assistant. - Knowledge of Blackboard and Oracle PeopleSoft. - Good time management and organisational skills. - The applicant should not currently be participating in an existing learnership/internship programme. - The applicant should not have any previous formal work experience. - The applicant must be willing to sign a learnership/internship agreement with UFS. - Competencies **Key competencies Required**: - **Results oriented**: - The ability to be reliable, responsible, dependable and to fulfil obligations. - The ability to deal calmly and effectively with high stress situations. **- Strategic thinking**: - The ability to deal with several activities at a time. - The ability to focus on details, work towards perfection, and approach work in a neat and organised manner. **- Business Acumen**: - The ability to adhere to rules and strictly follow work regulations. - Proficient in using MS Office. **- Leading**: - The ability to maintain high levels of personal motivation, energy and enthusiasm. - The ability to be cooperative with others, display a good-natured attitude and encourage people to work together. **- Building coalitions**: - The ability to be sensitive and understanding to the needs and feelings of others. - The ability to interact with others and establish personal connections with people. **Requested documents** - A detailed curriculum vitae and cover letter. - Copies of qualifications and academic records (please provide the SAQA accreditation in the case of foreign qualifications). - A copy of your identity document (ID or passport in the case of foreign nationals). **Assumption of duties**: 01 March 2025 or as soon as possible. **Closing date**: 02 February 2025 **Salary**: The salary is **R9 100.50** per month. **Enquiries**: **General**: - _
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