Administrative Officer

3 days ago

Stellenbosch, South Africa Stellenbosch University Full time

Duties/Pligte- Providing secretarial and administrative support to the director and staff members;- Administering and scheduling the activities for the CBCB;- Scheduling appointments for, and managing of electronic diaries of staff;- Receiving guests and visitors;- Making travel and accommodation arrangements when needed;- Responsible for preparing and arranging the Centre's functions, meetings, agendas and reports;- Liasing with internal and external stakeholders;- Coordinating effective communication channels to both Centre personnel and clients;- Handling of all correspondence and enquiries, including referral to a higher level if needed;- Typing letters, memoranda and other relevant documents;- Responsible for the administration of the postgraduate programmes offered by the Centre;- Annual capturing of the CBCB's research publications;- Responsible for the financial administration of the Centre, including procurement of equipment, goods and services;- Responisbile for the management of the CBCB's assets;- Maintaining an effective filing system;- Providing support with the maintenance of the website;- Handling workshop / short course administration.Verskaf sekretariële en administratiewe steun aan die direkteur en personeel;-
- Administreer en skeduleer aktiwiteite vir die Sentrum;-
- Reël afsprake vir, en bestuur die personeel se elektroniese dagboeke;-
- Ontvang gaste en besoekers;-
- Tref reis
- en verblyfreëlings wanneer nodig;-
- Verantwoordelik vir die reël en voorbereiding van die Sentrum se funksies, vergaderings, en opstel van agendas en verslae;-
- Skakel met interne en eksterne belanghebbendes;-
- Koördineer effektiewe kommunikasiekanale met die Sentrum se personeel en kliënte ;-
- Hanteer alle korrespondensie en navrae en verwys na 'n hoër vlak indien nodig;-
- Tik en versorg briewe, memorandums en ander toepaslike dokumente;-
- Verantwoordelik vir die administrasie van die Sentrum se nagraadse programme;-
- Jaarlikse vaslegging van die Sentrum se navorsingsuitsette;-
- Verantwoordelik vir die Sentrum se finansiële administrasie, insluitend alle aankope van toerusting, goedere of dienste;-
- Verantwoordelik vir die Sentrum se batebestuur;-
- Die byhou van 'n effektiewe liasseerstelsel;-
- Hulpverlening met die instandhouding van die webblad;-
- Hanteer werkswinkel
- / kortkursusadministrasie.Job Requirements/Pos Vereistes- A post-matric secretarial or administrative qualification, or equivalent;- At least five years' relevant secretarial and/or administrative experience;- Excellent spoken and written communication skills in English;- The ability to liaise appropriately with individuals at management and other levels, both within and outside the University;- The proven ability to perform tasks independently;- Proven computer proficiency in the use of Microsoft Office (Word, Excel, PowerPoint, and Outlook);- Proven high-level organising skills;- The ability to function under pressure without compromising accuracy;- Outstanding interpersonal skills.'n Naskoolse sekretariële of administratiewe kwalifikasie, of gelykwaardig;-
- Minstens vyf jaar se toepaslike sekretariële en/of administratiewe ervaring;-
- Voortreflike mondelinge en skriftelike kommunikasievaardighede in Engels;-
- Die vermoë om toepaslik met persone op bestuurs
- en ander vlakke binne, sowel as buite die Universiteit te skakel;-
- Die bewese vermoë om take selfstandig uit te voer;-
- Bewese rekenaarvaardigheid in die gebruik van Microsoft Office (Word, Excel, PowerPoint, en Outlook);-
- Bewese vermoë om aktiwiteite op hoë vlak te organiseer;-
- Die vermoë om onder druk te funksioneer sonder om akkuraatheid in te boet;-
- Uitmuntende interpersoonlike vaardighede.Recommendation/Aanbeveling- Good communication skills in Afrikaans;- A general working knowledge of scientific terminology;- Prior experience of working in a higher education environment.Goeie kommunikasievaardighede in Afrikaans;-
- 'n Wye algemene werkskennis van wetenskapsterminologie;-
- Vorige werkservaring in 'n hoëronderwysomgewing.

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