Building Manager

Job Title and Job Grade
Building Manager
Job grade: C3

Job Purpose
To ensure that building assets are optimally maintained throughout their life cycle in accordance with approved budget through effective and efficient management of in house and outsourced services.

Role Location
Constantia Park, Pretoria.

Working Conditions
- Ability to work after hours and on weekends when required.
- Must be willing to a hands-on approach - electrical, plumbing, HVAC installations, fire regulations.

Reporting Manager
The Building Manager reports to the Facilities Manager.

Direct Subordinates
The position, currently, has the following direct report:
a) Handyperson

Budget Responsibility
- To prepare and manage the technical budget (Capex and R&M) including forecasts and

budget variance reports.
- To prepare required technical and financial reports and feedback reports to management

on issues.

Duties and responsibilities
- To set and implement planned/preventative/emergency maintenance in conjunction with the Property and Portfolio Managers, as well as disaster and emergency planning.
- To ensure that life cycle planning and preventative maintenance plans over a 3, 5 and 10-year period are set for properties under management.
- To ensure effective asset control by setting and managing the asset register.
- To implement energy saving programs (‘green’ principles), environmental and sustainability methodology in the portfolio.
- To contribute to the SLAs for approved service providers in conjunction with the Procurement team.
- To ensure that compliance is maintained with building and statutory regulations.
- To manage and respond timeously to technical complaints and queries received by clients and identify trends in complaints.
- To manage the relationship with the tenants, including tenant installations and asserting budgetary control.
- To conduct inspections, including technical, housekeeping, service contract and take on and take back inspections.
- To manage and coordinate staff activities and deliverables, implementing work schedules and effectively using the company performance and development management system.
- To manage both “hard” and “soft” services, monitoring the quality of services and deliverables provided by suppliers, ensuring they are within budget by negotiating the advantageous pricing structures, as well as effective utilization of municipal and utility

management.
- To stay abreast of changing technical market trends.

Experience
- Minimum 5 years’ property or Built Environment experience.
- 3 years’ building facilities management experience consisting of all soft and hard services exposure.

Exposure to the following
- Knowledge of safety, fire and emergency procedures will be advantageous
- Knowledge of Occupational Health and Safety Act and relevant legislation will be

advantageous
- Knowledge of SLA’s and lease agreements will be advantageous
- Knowledge of basic technology in building (electrical, plumbing and construction) is

extremely essential
- Knowledge of mechanical and air-conditioning systems is extremely essential
- Knowledge of day-to-day operations (cleaning, security) is extremely essential

**Qualifications**:

- Certificate or Diploma or BSc in Property Studies / Building Science/ Facilities

Management.
- A technical tertiary qualification in Mechanical or Electrical or Civil/Structural

Engineering will be an added advantage.

Competencies
- Stakeholder Focus
- Managing and developing Relationships
- Communicating
- Decision Making
- Managing and Developing People
- Entrepreneurial
- Organisation
- Problem Solving
- Resilience
- Coping with Pressure and Change

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