Legal Secretary

2 weeks ago

Johannesburg, South Africa Dentons Full time

We are looking for a Legal Secretary to undertake a variety of administrative and clerical tasks. The goal is to sustain efficiency of all procedures and case management so as to guarantee reliability and consistency. For this position, you should be able to use your organizational skills to manage your time, as you will collaborate with clients and colleagues in a fast-paced environment. You should also have excellent verbal and written communication skills. Ultimately, you should be able to support the team and ensure that administrative duties are carried out timely and efficiently. **Responsibilities**: - Provide administrative support to one or more lawyers - Effectively communicate with clients, colleagues and partners - Produce and file various legal documents - Preserve an updated case record system - Maintain electronic and paper records ensuring information is organized and easily accessible - Coordinate compliance and company secretariat projects, provide general assistance related to matters - Follow-up with clients regarding signature of legal agreements - Prepares and files legal documents with appropriate entities, as required - Facilitate the meeting of deadlines by keeping multiple agendas and provide timely reminders - Gather relevant information from a variety of sources - Schedule appointments and update calendar - Compose and type regular correspondence and informative material - Handle confidential documents ensuring they remain secure - Capture fees, processes invoices and debt collection - Provide statistical reports/ updates - Conduct research and prepare presentations or reports as assigned **Requirements**: - Knowledge of constitution, legal terminology, regulations and court system - Proven experience as Legal Secretary - Outstanding time-management and typing skills - Ability to multitask and being comfortable dealing with a diverse pool of people - Highly organised with ability to juggle multiple deadlines in a fast-paced environment - Writing and communication skills along with attention to detail - Proficient in MS Office - Integrity and confidentiality - Legal Secretary certification or related degree **Benefits** Our working environment is dynamic, supportive and progressive. It enables our people to fulfil their potential and follows our vision to be the "law firm of the future". A key part of our Diversity and Inclusion strategy is to attract, retain and progress the best talent and to be the most inclusive culture where people from all backgrounds thrive and achieve their full potential.

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