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Legal Secretary

2 weeks ago

Johannesburg, South Africa Rand Water Full time

**Job Advert Summary**:
Rand Water is currently looking for a Legal Secretary - Operations to provide a personal, efficient, effective and smooth running support service to the Legal Services Manager and the Legal Division in order to enable them to render legal advice and support to the organisation

**Minimum Requirements**:

- Matric is essential
- Para - Legal Diploma or Secretarial Diploma
- Minimum of 3 to 5 years’ experience in a Property Law Secretarial environment
- 5 years working experience in a Legal environment.
- Computer literacy (MS Office Suite, SAP)
- Valid code 8 drivers licence

**Primary Duties**:

- Managing the office of the Legal Services Manager and Legal Manager: Operations Division and the Legal Department in general.
- Accurate and efficient typing and filing of general correspondence, minutes, memoranda, presentations and agendas.
- General and paralegal administrative duties.
- Receive visitors, schedule appointments and booking venues, receiving and making phone calls on behalf of the Department.
- Maintenance of the Legal Library.
- Coordinate training for the Division.
- Ensure personal compliance with Health and Safety Standards.
- Typing for all Legal Services staff members, information searches, attend to telephone calls, SAP requisitions and Payments of all accounts, recording of all litigation files for the Department.
- Processing Garnishee orders and other legal documents in line with GLS Protocol.
- Typing letters, memoranda, contracts, opinions and other legal documents.
- Drafting Reports on behalf of the Legal Department, the Legal Services Manager, Legal Manager: Operations and all Legal Professional team members etc.
- Use of search engines, legal database and photostat
- Record all new instructions and keeping and ensuring a proper file management.
- Meeting scheduling, liaison with internal and external Customers/Clients as per mandated and taking of minutes during meetings.
- Overseeing diaries of Legal Services Manager, the Legal Manager: Commercial and other Professional team members.
- Do research in the area of Property law and other relevant areas of law as and when required.
- Keep proper records of servitude registration files.
- General and paralegal administrative duties.

**Knowledge**:

- Computer literacy in MS PowerPoint, Office, Outlook and Excel
- Accurate Typing ability ( Speed between 50 to 60 WPM)
- Dictaphone
- SAP
- Minute Taking
- Information Management

**Skills**:

- Good telephonic skills
- Good listening skills
- Planning and Organising skills
- Communication Skills ( verbal and written)
- Problem solving skills
- Interpersonal skills
- Organising and maintenance of legal library

**Attitude**:

- Must be able to work under pressure
- Innovative
- Ability to deal with people at all levels
- Work independently
- Practice confidentiality
- Attention to detail
- Deadline driven

**Rand Water as an organization has the right to fill or not fill any advertised positions