Committee Officer

2 days ago

Bellville, South Africa University of the Western Cape Full time

Post Number- 7066 (ITS SC24)- Faculty/Department- University of the Western Cape -> Registrar -> Deputy Registrar: Secretariat & Policy Management- Type of Position- Permanent - Full Time- Length of Contract Period- Location- Main Campus - Bellville, WC ZA (Primary)- Closing Date- 3/12/2025- **Role Clarification & Key Performance Areas**- The Secretariat provides procedural and administrative support to the University Council, Senate, Institutional Forum and its committees. The Secretariat seeks to appoint a **Committee Officer** whose responsibilities will include the provision of effective and efficient support to the University's governance structures and committees. - This position is ideally suited to a vibrant, self-motivated and efficient person with excellent interpersonal and communication skills. - **Key Performance Areas**: - The Committee Officer will largely be responsible for providing secretarial support to committees, including but not limited to arranging committee meetings; compiling agendas and meeting packs; writing of committee minutes and reports; compiling and maintaining of annual workplans of committees, annual updates to committee membership registers, ensuring that members are appointed in accordance with committee terms of reference, maintaining decision and action/matters arising registers for committees, providing procedural advice to committees, faculties and relevant University stakeholders; ensuring expedient communication of governance decisions; archiving of documents; ensuring a schedule of meetings is prepared annually; ensuring compliance with statutes and terms of reference (standing orders); and liaison with internal and external committee members. **Minimum Requirements**- - Bachelor’s Degree or equivalent, preferably in administration - At least 2 years proven procedural and administrative experience - Good communication and writing skills in English - At least 3 years proven experience in business writing, including report and minute writing - Computer skills (MS Office Suite) - Demonstrated planning and organising skills- **Added Advantages**: - Experience working in a Higher Education environment - Knowledge of the governance processes in Higher Education would be advantageous - ICT skills - Knowledge of an electronic committee management system would be advantageous- **Competencies Required**: - Excellent interpersonal skills - Ability to maintain confidentiality - Ability to work under pressure - Strong attention to detail - Ability to work effectively as part of a team

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