Business Clerical Administrator

5 days ago

Randfontein, South Africa RJPersonnel Full time

3years
- Diary management: maintains Company's appointment schedules by planning and scheduling meetings, conferences, teleconferences, etc.
- Coordination and management of Company's diaries and communications ensuring high level organisational activities operate efficiently and effectively to support business priorities with internal and external stakeholders.
- Provide administrative support regarding screening calls, handling incoming enquiries, correspondence and collating data and information.
- Provide general business assistance to the team.
- Completing and submitting expense claims forms for payment as well as monthly credit card reconciliations, where required.
- Central point of contact to manage and coordinate all travel requirements for the Bayport International Group Support team.
- Present incoming invoices to the necessary Executive for approval, as per the Approval Matrix, and subsequent submission (and follow-up) to Finance for payment.
- Facilitating communication between the Company and various internal and external stakeholders.
- Work positively and constrictively with the Company team, senior management team and co-workers, to achieve business goals.
- Maintain and initiate regular and professional communication with all relevant colleagues, senior managers and executives.
- Be aware of, live and practice, Bayport’s mission, vision and values.

**Qualifications and Experience**:

- Bachelor’s degree or advanced diploma in relevant field of study (business administration)
- Minimum 3 years experience supporting international executive travel.
- Minimum 2 years experience in general office management.
- Ability to prioritize multiple tasks seamlessly with a strong attention to detail.
- Advanced Microsoft Office Suite skills.
- Advanced Adobe Pro skills.
- Excellent typing skills (speed and accuracy are both essential)
- Scheduling and diary management skills.
- Highly effective time management
- Resilient and professional
- Proactive, self-motivated, and able to work independently
- Adaptability
- Accuracy/Attention to detail
- Communication Skills (written and verbal)

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