People Operations Administrator

7 days ago

Midrand, South Africa Lovisa Full time

Lovisa is fast-fashion Retail

Lovisa is global, and its growth is infectiously energetic

**4-month fixed term contract**

**POSITION PURPOSE AND EXPECTATION**

To ensure accurate onboarding, offboarding and management of employee records on required HR systems, supporting compliance, and responding to employee payment queries related to UKG.

**The People Operations Administrator will be responsible for**:

- Maintain Master Data Sheet for new starters and terminations captured on UKG.
- Responsible for actioning contract changes within UKG (contract changes, transfers, exits).
- Ensure all increases/promotions for each country are actioned in UKG on time in all relevant systems
- Ensure that the HR systems (UKG/LOLA/Futura/Fresh Service Desk) is maintained and compliant with current statutory requirements and according to SLA’s.
- Adhere to the set payroll deadlines for payroll input.
- Provide support to the Retail team regarding any payroll queries related to UKG.
- Carry out any other duties assigned by the People Operations Manager or HR Director.

**Special Areas of Note**
- To maintain confidentiality in all payroll related matters.
- To ensure that payroll records are correctly secured at all times, ensuring that only authorized personnel can access.

**Administration**
- Ensure punctuality and accuracy in completion of tasks.
- To support Payroll Supervisor with reporting information, when required.
- Ensure adherence to company policies and procedures at all times, and continually keep abreast of changes to these as they occur.
- Flag any configuration issues related to the country specific pcd within UKG.

**Contribution to the Group**
- Contribute actively to the business strategic direction
- Contributes positively and energetically to group meetings and company events
- Provides an example for others to follow
- Participate in projects to improve the operation of the division/company
- Has a positive can-do attitude at all times, whilst listening, challenging and directing
- Coachable in all aspects, flexible and proactive in style

**To be successful in this role you will have**
- A minimum of 1-3 years of HR administration and/or Payroll administration experience
- Retail payrolls and/or T&A experience desirable
- Excellent Customer Service Skills
- Up to date knowledge of relevant legislation and statutory requirements
- Excel - Intermediate to Advanced level
- Good mathematical skills
- Windows and other Microsoft office Products

**Skills, knowledge and personal qualities required**:

- A sound commercial focus.
- Excellent oral and written communication.
- Demonstrate effective levels of innovation.
- Strong understanding of best practice systems, e.g. Payroll Systems and Kronos/UKG.
- A conviction for disciplined payroll execution and related financial management.
- A capacity and desire to support peers in the wider team.
- Observe the human resource policies of the Company as varied from time to time.
- All other duties as directed by the Company.
- We believe in supporting diverse cultures and harnessing the unique knowledge and experience of our team. We celebrate our global presence, by supporting our culturally diverse team around the world._

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