Freight and Logistic Expert

**Freight and Logistic Expert**: GEA is one of the largest suppliers for the food and beverage processing industry and a wide range of other process industries. Approximately 18,000 employees in more than 60 countries contribute significantly to GEA’s success - come and join them We offer interesting and challenging tasks, a positive working environment in international teams and opportunities for personal development and growth in a global company. Why join GEA **Job information** **Reference Number** JR-0030739 **Job function** Supply Chain **Position type** Full time **Site** 48 Reedbuck Crescent, Corporate Park South Midrand Johannesburg Johannesburg 1682 - Your responsibilities and tasks: Accountability - Freight and Logistics Procedures - Develop and implement Standard Operating Procedures (SOPs) for all local and cross-border freight processes within the GEA Africa region. - Create and maintain an "Africa Workbook," which includes freight and forwarding guidelines for each country in the region, along with a standard cost framework for typical shipments. - Maintain and implement standard HS codes for accurate classification of goods. - Serve as the accredited company representative for customs compliance. - Communicate and disseminate updates on legislation that may impact logistics operations. - Manage requests for quotes (RFQs) and forwarding instructions, ensuring timely communication with relevant parties. - Address and resolve logístical issues and complaints as they arise. - Provide after-hours support for urgent shipment issues. Supplier Management - Oversee supplier management for preferred freight and logistics partners, maintaining an up-to-date supplier list, including: - Inbound & Outbound Freight Forwarders: Sea & Air - International and Local Couriers - Local Road Freight Services - Coordinate actions and communication with preferred vendors, focusing on: - Rate reviews and RFQ processes - Service Level Agreement (SLA) evaluations - Payment queries and dispute resolution - Monitoring service quality and addressing complaints Document Control - Ensure accountability for all import and export documentation, including necessary licenses (import permits, temporary imports/exports) and Certificate of Compliance (COC) documentation. - Manage the preparation and filing of all export documents, ensuring accuracy in invoice details and freight documentation. - Maintain records of 0% rated VAT invoices (SAD500 and EDI documentation) as required. - Oversee the costing and processing of freight invoices, ensuring all required documentation is provided by suppliers for timely payment. - Liaise with clients and their clearing agents to facilitate a smooth cross-border process. Cost Control - Implement freight consolidation for shipments unless otherwise specified, leveraging RFQ quotes for cost efficiency. - Select appropriate modes of transport and communicate framework guidelines clearly. - Conduct cost analysis of freight expenditures, addressing any exceptional costs. - Collaborate on ensuring proper freight allocation to Overheads, Project, or Balance Sheet accounts. - Review and verify freight invoices to ensure alignment with globally agreed rates and quotes received. - Confirm applicable duties are correct and manage their payment. - Enhance and manage the RFQ tool for non-standard route shipments not covered by the global tender. - Negotiate prices when necessary, escalating and seeking approval for quotations that deviate from the least expensive options. Training & Development - Develop and communicate terms of sale with associated risks for each country. - Create SOPs for cross-border shipping and imports, facilitating structured communication through bulletins as necessary. - Conduct bi-annual training sessions for all GEA Africa stakeholders to ensure compliance with freight and forwarding regulations. - Organize refresher sessions on the RFQ process for stakeholders and suppliers. - Provide a standard cost guide for shipments to support informed decision-making. Additional Responsibilities: - Performance Metrics: Develop key performance indicators (KPIs) to measure the efficiency and effectiveness of logistics processes. - Risk Management: Identify potential risks within logistics operations and develop mitigation strategies. - Technology Utilization: Leverage logistics management software and tools to enhance tracking, reporting, and process efficiency. - Sustainability Initiatives: Contribute to the development of sustainable logistics practices, including reducing carbon footprint and promoting eco-friendly shipping options. Your profile and qualifications: Additional tertiary qualifications or certifications in Logistics are highly desirable and with at least 5 years related job experience. - Strong ability to lead and motivate team - 5 years' experience in Forwarding & Clearing - Sound and specialist knowledge of clearing procedures - 2 years' experience in