Administrative Officer C1
2 weeks ago
Duties/Pligte
Providing administrative and secretarial support to the academic personnel of the Division of Community Health Systems and Public Health, as well as to all undergraduate programmes of the Division, and for selected postgraduate programmes. The post entails a wide variety of functions relating to organising, coordinating and monitoring, including but not limited to:
- Providing general secretarial and administrative office support to contribute towards the efficient functioning of all academic staff of the Division of Health Systems
and Public Health;Providing administrative support for the Division's involvement in undergraduate programmes - specifically the MBChB programme;- Providing administrative support to the Occupational Medicine postgraduate programmes;- Convening and providing administrative support to meetings;- Making travel and accommodation arrangements;- Organising and providing administrative support to official and social functions;- Ordering, receiving and handling invoices;- Filing documents.
Job Requirements/Pos Vereistes
- Suitable post-matric secretarial or administrative qualification;- At least four years' secretarial and/or administrative experience;-
- Strongly bilingual in English and Afrikaans;-
- Computer literacy and complete proficiency in MS Word and MS Excel;-
- Good verbal and written communication skills;-
- The ability to provide excellent client service to internal and external stakeholders;-
- Strong and adaptable interpersonal skills;-
- Good planning, organizational and negotiation skills;-
- The ability to work in a team as well as independently.Recommendation/Aanbeveling
- Knowledge and experience of the University's administrative management systems;- High-level knowledge of the University's central systems (financial and student administrative systems);- Experience in providing administrative support to undergraduate and postgraduate programmes within the Higher Education sector.
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