Receptionist

2 weeks ago

Pretoria, South Africa South African Bank Note Company Full time

**Purpose**:
To manage the switchboard and reception area and provide administrative support to the Protective Services Department.

**Main Responsibilities (not limited to)**:

- Receives and transfers telephone calls and takes messages when necessary.
- Makes official outgoing telephone calls when requested.
- Greets visitors and directs to the correct person.
- Arranges refreshments for visitors. Ensures general housekeeping of the reception area and its surroundings.
- Manages the process of safety equipment for visitors and ensures that visitors are inducted on SHE
- Set up and maintain a visitors procedure and liaise with security to ensure part ones are submitted and that no money, cell phones and cameras are allowed on site
- Ensure loading of information onto the intranet
- Serve as champion of the intranet and assists employees with intranet queries
- Assist with posting of internal communication around the factory
- Assist with the administration of general notices and any other required corporate information and announcements
- Responsible for maintaining the suggestion box and following up with all suggestions received to ensure feedback is given.
- Maintains a register of who visits the CRC and the purpose
- Maintains an up to date record of books in the library section of the Communication Centre
- Establishes and maintains a Hall of Fame as part of the Celebration Platform Initiative
- Assists with the conducting and capturing of internal surveys
- Assist with the compilation of the company’s official newsletter
- Manages the subscriptions and publications for the company as a whole.
- Creates and maintains approval, dissemination and an up to date record of all company notices

**Qualifications and experience**:

- Grade 12
- Certificate in Administration will be sufficient
- 2 - 3 years’ relevant experience

**Knowledge and Skills**:

- Adhering to Principles and Values
- Delivering Results and Meeting Customer Expectations
- Coping with Pressures and Setbacks
- Planning and Organising
- Following Instructions and Procedures

The personal information that is collected and processed for recruitment purposes will not be utilised for any other purpose. You can read more on how we process your personal information in the South African Reserve Bank Privacy Notice. You absolve the SABN for any liability whatsoever, and howsoever arising from the providing of information.

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