Creditors Clerk

**Creditors (70% of time)**

**Inhouse creditors**
- Request supplier statements
- Process invoices as per supplier statements
- Request for invoices not received
- Reconcile supplier accounts for month end / adhoc weekly payments
- Load payments for individual suppliers ensuring invoice and banking details are correct
- Submit payments batches and reconciliations for review and release to Financial Manager and Financial Director

**Job related creditors**
- Request supplier statements
- Request for all invoices not received
- Ensure each invoice has a corresponding PO (purchase order) before processing
- Follow up on outstanding PO’s from production/media
- Process invoices in WB / NAV
- Reconcile supplier accounts for month end / adhoc weekly payments
- Liaise with debtors team ensuring clients have paid before payment to supplier
- Load payments for individual suppliers ensuring invoice and banking details are correct
- Submit payments batches and reconciliations for review and release to Financial Manager and Financial Director

Forex
- Request invoices from production / Financial Manager
- Ensure a corresponding PO exists if job related
- Complete forex forms on BOL (Business Online Platform) noting exchange rate
- Attain authorisation from Financial Manager/Director
- Process invoices in WB noting the forex loss/gain (against the job/GL account)

**Debtors (5% of time)**
- Bill PQ’s (Price Quotes) in accordance to the BI (Billing Instruction) received
- Bill retainer invoices and agency fees - Follow up on outstanding debt

**Cashbook (5% of time)**
- Print / export bank statements weekly
- Liaise with Financial Manager / Debtors Clerk(s) regarding payments that are unclear
- Upload exported excel file into WB
- Allocate payments and receipts in WB to Debtor, Creditor and GL accounts
- Update Cashbooks weekly

**General Balance Sheet (5% of time)**
- Reconcile balance sheet accounts (supplier age analysis)
- Forward reconciliations to Financial Manager for review
- Attend to query list from FM post review (reasons for anomalies - late payments, negative payments, incorrect allocations etc.)

**Adhoc Tasks (15% of time)**
- Complete additional finance tasks at discretion of Line Manager
- Ongoing investment in own development as well as keeping up-to-date with relevant knowledge that will be of value to the team and clients
- Filing /organising of own digital folder in a manner that makes sense on finance server
- Add new suppliers to WB as per supplier onboarding form

**Qualifications**
- Matric with Maths and Accounting required
- Other relevant finance qualification advantageous

**Experience**
- Minimum of 3-5 years’ Creditors Clerk experience

**Desired Skills**
- Knowledge of accounting principles (Creditors function)
- Knowledge of accounting principles (Debtors function)
- Knowledge of financial processes and procedures
- Knowledge of auditing requirements
- Ability to use financial systems (Workbook /NAV advantageous)
- Microsoft Office (basic to intermediate Word skills; basic to intermediate Outlook; intermediate to advanced Excel skills)
- Excellent numeracy skills
- Oral and written communication skills (English language)
- High attention to detail
- Checking skills (identifying discrepancies in data or information)
- Planning, organising, prioritising and time management skills
- Administrative skills

**Personal Attributes**
- Conscientious and detail driven
- Methodical, organised, structured and systematic
- Ability to work in a pressured environment, proactive and efficient
- Integrity and maintain high levels of confidentiality
- Ability to work independently or in a team
- Excellent interpersonal skills, deadline driven