Receptionist/administrator

1 week ago

Stellenbosch, South Africa PlumbGuarantee Full time

Qualifications:

- **Education**: High school diploma or equivalent; some positions may require additional education or certification.
- **Experience**: Previous experience in a receptionist or administrative role is often preferred.
- **Skills**:

- Strong communication skills (verbal and written).
- Familiarity with telephone systems and office equipment (e.g., printers, copiers).
- Excellent organizational skills and attention to detail.
- Ability to multitask and manage time effectively.
- Customer service orientation.

Duties and Responsibilities:

- **Front Desk Management**:

- Greet and assist visitors, clients, and employees in a professional manner.
- Answer incoming calls, direct them to the appropriate personnel, and take messages if necessary.
- **Administrative Support**:

- Schedule appointments and manage the calendar for executives or departments.
- Maintain office filing systems and keep records up to date.
- **Data Entry and Management**:

- Input and update information in databases and company records.
- Assist with data entry tasks as required by different departments.
- **Customer Service**:

- Address inquiries and resolve issues or direct them to the appropriate personnel.
- Provide information about the organization’s services, hours, and policies.
- **Maintenance of Office Supplies**:

- Monitor and order office supplies as needed.
- Ensure the reception area is neat and organized.
- **Coordination of Meetings**:

- Set up conference rooms and ensure necessary equipment is available for meetings.
- Arrange catering or refreshments for meetings when required.
- **Compliance and Confidentiality**:

- Adhere to company policies regarding confidentiality and data protection.
- Maintain professional conduct and a welcoming environment throughout the office.

Additional Responsibilities:

- Assist with onboarding new employees by providing orientation for office policies and procedures.
- Participate in team meetings or contribute to special projects as required.

**Job Types**: Full-time, Permanent

Pay: R8 500,00 - R14 500,00 per month

**Education**:

- High School (matric) (required)

**Experience**:

- Administrative office procedures, practices and equipment: 1 year (required)

**Location**:

- Stellenbosch, Western Cape (required)

Application Deadline: 2024/10/31
Expected Start Date: 2024/11/01

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