Plant Administration Coordinator

3 days ago

Polokwane, South Africa Minopex Full time

**Introduction**

This position will be based at the Bokoni Platinum Mine in Atok, Limpopo Province.

**Description**

The purpose of this position is to provide secretarial, clerical and administrative support to the Plant in order to ensure that an effective and efficient administrative service is provided.

**Duties & Responsibilities**:
**Secretarial, Reception & Administration Responsibilities**:

- Provide office support services in order to ensure efficiency and effectiveness within the Plant.
- Perform clerical duties in order to maintain administration.
- Direct visitors to the appropriate staff member.
- Assist in the planning and preparation of meetings, conferences, conference telephone calls and managing booking of boardroom for meetings and training sessions.
- Administration of petty cash including capturing, reimbursing and balancing.
- Organising functions and meetings, (i.e. safety achievements, farewells, year-end functions etc.).
- Compiling and typing of documents and reports.
- Maintaining filing systems.
- Capturing and balancing of overtime, standby and other monthly allowances on the payroll system.
- Accurate compilation of weekly and month end reports.
- Administration of monthly man hours captured in the system.
- Maintaining an adequate inventory of office supplies, including ordering and distributing of supplies.
- Responding to public enquiries.
- Distribution of mail from Plant to Head Office.
- Coordination of travel and accommodation bookings.
- Assist with HR Administration as required.

**Processing of Monthly Payroll**:

- Collect input for allocated payrolls under each portfolio.
- Capture and process all relevant information into the payroll system.
- Process and submit relevant documentation to Medical Aid, Provident Fund Administrators and balancing of medical billing to payroll.
- Check source documents against payroll reports.
- Collection of Death Claims & Funeral information to forward to H/O.
- Month-end prints and preparation of reports as required.
- Printing of payslips and distribution thereof.
- Attending to Staff queries.
- New employee administration, i.e. terminations, administration of employee provident fund etc. for terminations and new members.
- Medical aid administration - daily liaison with schemes regarding statements and claims and balancing of billings.

**Qualification Requirements**:

- Grade 12
- HR / Payroll / Accounting qualification
- Secretarial Diploma

**Experience & Skills Requirements**:

- 5 years’ experience in a HR/secretarial/ office administration role is required, preferably in the mining or process plant environment
- Minimum 2 years’ experience in a payroll and accounting environment
- Computer literate in MS Office
- Excellent communication skills, professional etiquette and sound work ethics
- Excellent time management skills
- Strong Financial Acumen

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