Administrative Officer
7 days ago
Duties/Pligte
**Reception duties**:
- Assisting visitors, facilitators and students with enquiries and directing them to the relevant venues;- Providing general office support to the Department, handling electronic communication and/or telephone calls;- Providing students with practice material where required.
**Administrative duties**:
- Managing bookings on Placement Plus and booking venues accordingly;- Compiling and monitoring statistics;- Capturing and monitoring attendance lists;- Monitoring the sign-in book for walk-in students;- Managing borrowing registers;- Logging maintenance calls on Planon;- Taking minutes during Unit meetings and distributing these minutes;- Drafting staff duty registers;- Completing ad hoc payment requests;- Annual verification and confirmation of assets on the register and retiring assets when applicable.
**Financial duties**:
- Loading and/or editing requisitions, purchase orders, process goods receipt note (GRN), and submitting creditor invoices for payment;- Entering expense reports/spend authorisation and processing expense reimbursement;- Requesting invoice creation, submitting it to the debtor and following up on payment;- Tracking orders and deliveries of equipment and consumables;- Facilitating travel and accommodation arrangements of the SCSU staff;- Maintaining the petty cash register.
**General**:
- Examinations: arranging catering, assisting with student duties in pre-quarantine, and printing student stickers if required;- Arranging for collection of recycling and medical waste;- Assisting with venue setup and clean-up as required;- Unlocking and locking the Unit before and after work;- Assisting with the general neatness of the Unit and kitchen;- Performing ad hoc tasks as requested by the line manager, such as simulated patient duties, cleaning and repacking recyclable items.
Job Requirements/Pos Vereistes- NQF level 5 or higher;- At least two year's administrative experience;- Computer skills in MS Word, Excel, PowerPoint, and Outlook;- Good verbal and written communication skills in English;- Good organisational skills;- Self-driven and motivated to perform well;- Flexibility / adaptability;- The ability to function under pressure.
Recommendation/Aanbeveling- Experience with Placement Plus;- Experience with SUNFin.
-
Administrative Officer
6 days ago
Stellenbosch, South Africa Stellenbosch University Full timeDuties/Pligte**Managing the front office/ reception/ door access of the Centre for Medical Ethics and Law (CMEL), including**: - Managing the front office in a professional, friendly and helpful manner;- - Maintaining office organisation, administration, and providing communication, telephonic and reception service;- - Taking accurate and detailed messages...
-
Administrative Officer
1 week ago
Stellenbosch, South Africa Stellenbosch University Full timeDuties/Pligte**Managing the front office / reception / door access of the Centre for Medical Ethics and Law (CMEL), including**: - Managing the front office in a professional, friendly and helpful manner;- - Maintaining office organisation, administration, and providing communication, telephone and reception service;- - Taking accurate and detailed messages...
-
Administrative Officer
7 days ago
Stellenbosch, South Africa Stellenbosch University Full timeDuties/Pligte - Lease administration; - Billing and payments: letting, advertising spaces, promotions and activations and keeping accurate records of the amounts owed by tenants and clients; - Deposits: ensuring that payment of deposits is received and reconciled before a rental agreement is finalised; - Rental property compliance: ensuring that all rental...
-
Administrative Officer
4 days ago
Stellenbosch, South Africa Stellenbosch University Full timeDuties/Pligte - Coordinating the administrative component of the Department, including providing assistance to the Departmental Chair, conducting Departmental secretarial and administrative duties, and coordinating Departmental functions; - Administration of the Departmental cost points and processing all financial transactions of the Department, including...
-
Administrative Officer
7 days ago
Stellenbosch, Western Cape, South Africa Stellenbosch University Full timeDuties/PligteThe incumbent will:Provide administrative support for academic offering, including:assessment administration for both Computer Science and Applied Mathematics;tutorial administration;external and internal moderation administration;printing teaching and learning material;SUNStudent postgraduate administration;assistance with the postgraduate...
-
Administrative Officer
2 days ago
Stellenbosch, South Africa Stellenbosch University Full timeDuties/Pligte - Personal assistant to the Director and the Deputy Director which includes diary management and scheduling meetings; - Administering the strategic calendar of the Division; - Responsible for general office arrangements; - Taking minutes of meetings and distributing it according to agreed timeframes; - Providing administrative support to all...
-
Administrative Officer
2 weeks ago
Stellenbosch, South Africa Stellenbosch University Full timeDuties/Pligte The incumbent will be required to perform a wide range of duties related to the operations of a research and clinical PET-CT centre. Duties will include, but are not limited to the following: Reception work: Keeping the reception area clean and organised;- - Welcoming and greeting patients and visitors;- Recording the patients¿ personal and...
-
Administrative Officer
2 days ago
Stellenbosch, South Africa Stellenbosch University Full timeDuties/Pligte **General administrative support**: - Providing administrative support to the Language Centre (e.g. scheduling meetings and events, making venue bookings, taking minutes during meetings, arranging parking, etc.); - Keeping accurate administrative records; - Setting up venues and providing technical support for meetings and workshops; -...
-
Administrative Officer
2 days ago
Stellenbosch, South Africa Stellenbosch University Full timeDuties/PligteAssisting the allied health science coordinators with administrative support;- - Assisting the collaborative care coordinator with administrative support;- - Assisting the postgraduate programme coordinator with administrative support;- - Arranging meetings and appointments;- - Taking notes and minutes of meetings;- - Assisting with project...
-
Administrative Officer
2 days ago
Stellenbosch, South Africa The Office (Pty) Ltd Full timeOur client, an old age home in Stellenbosch, is looking for a strong administrative assistant. Utopia's residents are mostly Afrikaans speaking, so the ability to communicate in Afrikaans is essential. 40 hours per week. **Qualifications and required skills**: 1. An appropriate certificate course or National Diploma at an NQF level 6 2. At least five...
