Business Co-ordinator

Greifer Steel Manufacturers CC (“GSM”) Wilbart, Germiston (border Edenvale/Bedfordview, Gauteng) **About GSM** BEE Level-Four SME. Operating since 2005 with well-equipped workshop. Staff complement of ten, across both factory and offices. Professional, strategic management team. United, spirited team enjoys family-like workplace atmosphere. With specialised coded welders (in mild steel and stainless steel tig welding) on hand, GSM’s Vision is top quality product/deliverables, with solid customer-facing service delivery. **About the Role** Stable steel fabrication business seeking confident, well-spoken individual to be face and backbone of business. Will work hand-in-hand with Director of Operations (“DoO”) and Director of Finance (“DoF”). **What you can expect from GSM** - Factory, with admin offices and formal reception - Working hours are Mon-Thur: 07H30 to 16H30 and Fri: 07H30 to 13H30 - Overtime may be needed (sometimes last minute, although irregular in nature) - Permanent full-time post, with standard three-month probationary period applicable - Basic CTC package: R 180-240k/annum (experience-dependent) - Ad hoc travel reimbursements, as applicable - Commission potential for new clients secured **Opportunity available at GSM** Placement required soonest possible, to allow for solid grounding/handover by exiting employee. Albeit it may seem like we expect a significant amount from you, you will in return avail yourself of the opportunity to build excellent career foundations with a technically creative engineering company, within an industry that has stood the test of time. **COVID Protocol** All staff and customers are required to keep 1.5m apart at all times, wear masks covering both their nose and mouth while indoors and sanitise their hands frequently (both upon entering the business premises and throughout the day at the stations provided). **Requirements**: **Role requirements**: - Maintain knowledge of company standards incorporated in fabrication designs - Submit accurate time and material estimates - Address all RFQs within applicable deadlines - Engage with customers/suppliers whilst assisting with work order completion - Screen and answer incoming calls - Maintain minimum order stock levels across all supplies - Minimise costs and wastage, through ongoing review and prompt corrective action - Update accounting software system (“AS”) item listing for new/existing items - Maintain company’s Chart of Accounts - Maintain an orderly accounting and up-to-date filing system - Oversee employee timekeeping to ensure accurate timesheets are generated in support of payroll reports submitted to DoF - Assist with preparation of required staff-related documentation and correspondence - Compile draft external (and internal) communications, for DoO/DoF review and sign-off - Perform customer - and supplier-related tasks, inter alia: - Maintain existing/new relationships - Create new and update existing accounts on AS - Negotiate quoted supplier costs, where too high/priced out-of-market - Perform regular costing reviews across all items and update AS accordingly - Submit customer quotations/supplier purchase orders via AS; post DoF/DoO approval - Follow up monthly and weekly on open/unconverted quotations and unmatched purchase orders respectively - Prepare required supporting documents for credit note processing by DoF - Maintain accurate cash receipt book entries for ad hoc cash received from customers with prompt deposit thereof with DoF, for capturing onto AS - Match sales - and purchase-related documentation in required order (delivery notes > purchase orders > invoices > statement records) and follow up on identified discrepancies - Perform below customer - and supplier-related tasks, if so requested: - Generate sales and supplier invoices on AS from signed delivery notes - Generate credit notes on AS from relevant supporting paperwork - Generate customer statements on AS - Ensure timeous receipt of incoming funds and follow up on overdue accounts - Facilitate for prompt release by DoF of ad hoc amounts due for payment - Maintain full responsibility for detailed, accurate and complete management of: - sales and purchases psts/mailboxes - all files saved onto PC/server, in line with agreed folder management structure - IT backups executed, per agreed frequency therefor - regular cleaning and overall safeguarding of all IT devices - Performance-manage appointed Office Cleaner - Assisting DoO/DoF with personal administration (including diaries, travel, etc.) - Tag, monitor and update company’s fixed asset labels in support of Fixed Asset Register amendments - Perform procedures and submit accurate, complete year-end stock take reports to DoO/DoF - Action all ad hoc requested marketing-related tasks - Perform ad hoc admin/accounting/office - or production-related tasks/functions **_Required_** - English language fluency (written and spoken) - Effective written and v