Executive Assistant

1 day ago

Bellville, South Africa Momentum Metropolitan Holdings Full time

-Introduction

Through our client-facing brands Metropolitan and Momentum, with Multiply (wellness and rewards programme), and our other specialist brands, including Guardrisk and Eris Property Group, the group enables business and people from all walks of life to achieve their financial goals and life aspirations.
Role Purpose

Support a number of senior managers in their day to day activities, including anticipating and interpreting the requirements in terms of process management, project work and data management.
Requirements
- Appropriate qualification, undergraduate degree preferred
- 5 years relevant experience as an executive assistant to a senior manager/ executive in the financial services sector
- Highly proficient in MS office (excel, Word and PowerPoint)
Duties & Responsibilities
Complete a variety of administrative tasks for the management team and their respective teams including, but not limited to:

- Coordinate all the day - to -day executive functions on behalf of the management team and their respective teams;
- Provide personal administrative and logístical support to the managers and their teams;
- Maintain an active calendar of appointments as well as management of internal and external meetings;
- Management of expense reports;
- Compose and prepare correspondence that may be confidential and sensitive;
- Maintain a team year planner;
- Coordinate and maintain communication between the managers' office, executive committee members, internal departments, and external stakeholders;
- Build and maintain relationships that are crucial to the success of the managers' initiatives and to the organisation as a whole;
- Coordinating and booking all travel requirements and travel logistics;
- Planning and maintaining office systems, including data management and filing;
- Answering phone calls, enquiries and requests, and handling them when appropriate;
- Welcome visitors on behalf of the managers at all levels of seniority;
- Liaising with clients, suppliers and other staff on behalf of the managers.
Competencies
- Planning and organising skills
- Results orientation
- Administration skills
- Presentation skills
- Attention to detail
- Written and verbal communication skills

Policy

We are committed to Employment Equity, diversity and inclusion when recruiting internally and externally. All appointments are made in alignment to our Employment Equity goals and we encourage people with disabilities to apply.

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