Secretary

1 day ago

Pretoria, South Africa Watershed Consulting Full time

To render Secretarial support to Senior Manager(s) for a Fixed Term 12 month Contract

Key Responsibilities

Provides a Secretarial/Receptionist support service to the Manager(s):

- Receives Telephone call and refers the calls to the correct role players if not meant for the relevant Manager
- Records Appointments and Events in the Diary of the Manager
- Types Documents for the Manager and other Staff within the Unit on a Word Processor
- Operates Office equipment eg Fax Machine and Photocopiers
Provides a Clerical support service to the Manager:

- Liaise with Travel Agencies to make Travel arrangements and to check the arrangements when the relevant Documents are received
- Arranges Meetings and Events for the Manager and the Staff in the Unit. Identifies Venues, invites role players, organises Refreshments and sets up Schedules for Meetings and Events
- Processes the Travel subsistence claims for the Unit
- Processes the Invoices that emanate from the activities of the work of the Manager
- Records basic Minutes of the Meetings of the Manager where required
- Drafts routine Correspondence and Reports
- Does Filing of Documents for the Manager and the Unit where required
- Administers matters eg Leave registers and Telephone accounts
- Receives Records and distributes all incoming and outgoing Documents
- Handles the Procurement of standard items eg Stationery and Refreshments etc.
- Collects all relevant Documents to enable the Manager to prepare for Meetings
- Remains up-to-date with Prescripts/Policies and procedures applicable to her/his work terrain to ensure efficient and effective support to the Manager which includes:
Appointment Requirements:

- Grade 12 with Typing as a Subject or Training or Course/Qualification that will enable the person to perform the work satisfactorily
- Language skills and the ability to communicate well with People at different levels and from different backgrounds
- Good Telephone etiquette
- Computer Literacy
- Sound Organisational skills
- Good people sills
- High level of reliability
- Basic written communication skills
- Ability to act with tact and discretion
- Good grooming and presentation

**Job Type**: Contract

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