Commercial and Risk Coordinator

5 days ago

Stellenbosch Western Cape, South Africa Helderberg Personnel Full time

administrative team leader|agriculture|commercial coordinator|risk coordinator

**Qualifications**:

- At least 2 -3 years of experience in high level administration.

**Skills**:

- Analytical.
- Strong leadership qualities and ability to solve problems in a creative way.
- Extremely good planning and organizational skills.
- Good Excel skills.
- Excellent customer service skills.
- Excellent communication skills.
- Ability to work in a team.
- Ability to work very accurately and efficiently.

**Responsibilities**:
The main purpose of the position is to act as a link between marketing, logistics and administration.

The person must have the ability to manage and improve the team's effectiveness.

1. Management of team (approximately 10 team members - administrative and logístical staff)
- Facilitate the writing of goals
- Half-yearly evaluations of team members
- Leave planning
- Support to team members
- Continuous improvement of effectiveness in the team through task division and training

2. Administrative tasks:

- Check that signed contracts are received back
- Loading of costs on the system
- Sign off suppliers' invoices for payment
- Invoicing to customers
- System maintenance
- Facilitate annual audit enquiries
- Provisions and contract reconciliations
- Monthly commission payout checking

3. Inventory control
- Weekly inventory reconciliation
- Handle annual stock confirmation

4. Facilitation of transactions
- Formula pricing management
- Weekly inventory reconciliation
- Preparation of reports
- Analysis of extraordinary transactions: System, contract layout, contract clauses and execution of transaction.
- Signing purchase and sales contracts
- Profit calculations

5. Risk Management
- Ensure existing controls and procedures are followed
- Implementation of new systems and procedures
- Checking of debtors
- Position reporting and monitoring
- Thorough risk reporting related to the team
- Participation in weekly risk meetings

6. System development - in-house CTRM development
- Transaction flow analysis and improvement
- Resource allocation
- Writing system user stories and scenarios together with BA's
- Weekly thinking scrum sessions with the Ba's
- General input and suggestions to help develop CTRM

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