Receptionist (Temp for 1 Month)

1 week ago

Centurion, South Africa HRInsync Full time

**Receptionist (Temp for 1 Month)**

**Location**: Centurion

**Purpose**

Manage office front desk/reception and support head office and staff through high-quality general office administration.

**Responsibilities**:
**Reception**:

- Management and prep of meeting rooms by checking availability, confirming bookings and preparing boardrooms as may be needed
- Answering, screening and forwarding incoming phone calls, as well as taking and passing on messages when needed
- Greeting all visitors and escorting or directing them to the right area/department
- Send and receive general mail/post and parcels and ensuring receivals are further delivered to the right person/department.

**General Office Administration**:

- Coordinate and set up of events and catering, as well as cleaning when needed, for various scenarios
- Managing office supplies such as stationery, replenishing of groceries and general office use items on approval of HR Officer
- Drafting and distributing event communications upon approval of HR Officer
- Aid the Tech support and TFS in vehicle use by arranging for company vehicles to be washed and ensuring payment thereof
- Providing adhoc admin support to the HR officer as and when required
- Perform basic petty cash management by ensuring:

- Petty cash reconciliation by listing the remaining cash on hand. After the recon is completed it should be sent for review by Finance. A copy of the approved recon must be kept on record.
- Obtain cash as required, in line with the petty cash set limit.
- Ensure correctness by retaining proven documentation upon disbursement of petty cash.
- Petty cash disbursement only upon management authorisation.
- Ensure filing is kept up to date.
- Oversee the maintenance of the office building by being the point of contact with the landlord, reporting any issues and ensuring there is a follow up and resolution.
- Update telephone list and send out on a monthly basis.
- Collate the daily staff attendance for distribution.

**Requirements**:

- Grade 12
- Previous experience as a Receptionist, Front Office Representative or similar role will be beneficial.
- Additional certification in Office Management will be beneficial.

**Skills / Knowledge**:

- Strong customer service skills.
- Telephone etiquette.
- Attention to detail.
- Resourceful and take initiative.
- Knowledge of office management systems and procedures.
- Excellent communication skills (verbal & non-verbal).
- Organisational and time management skills.
- IT proficiency (Microsoft office, Excel, PowerPoint, Word)
- Proactive and problem-solving ability.
- Ability to multitask and prioritize daily workload.

**Job Types**: Full-time, Temporary
Contract length: 1 month

**Education**:

- High School (matric) (required)

**Experience**:

- front office admin: 3 years (required)

Work Location: In person

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