Accounts Payable Clerk

**Key Responsibilities**
- Provide day to day processing of accounts payable transactions for payment authorisation.
- Provide administrative and general operations support, filing, report preparation and query
- handling services.
- Receive and capture all suppliers invoices.
- Perform a full VAT verification before capturing an invoice to ensure good corporate governance and legislative requirements are met.
- Escalate all supplier enquiries timeously for effective resolution inline with the service level agreements.
- Ensure that monthly capturing deadlines are met and adhered to in terms of the applicable service level agreements.
- Reconcile supplier balance per SAGE GL, to supplier balance per statement.
- Ensure that invoices are received timeously and posted into the correct periods.
- Send remittance advices to supplier after completion of the payment run.
- Clear bank ledgers once payment is completed.
- Accurately maintain standing information of all vendors and suppliers on the accounting system.
- Check invoice details for accuracy prior to accepting the invoices received from managers, vendors and suppliers.
- Ensure invoices are properly authorized in accordance with levels of authority and allocated to the correct supplier and GL accounts on a daily basis.
- Accurately capture invoices in the accounting systems.
- Prepare payment runs with documentation timeously in order for payments and cash flow to be managed accurately and effectively.
- Send remittance advices or proof of payments to suppliers and project managers,
- File of all related paperwork timeously.
- Accurately prepare and maintain monthly reconciliations of creditors and related expense accounts.
- Accurately reconcile the GL, expense accounts, creditor accounts and creditor statements on a monthly basis.
- Prepare Reconciliation packs for all Suppliers monthly.
- Respond to supplier, vendor, project manager and management queries.
- Sort and match invoices and capture for payment in accordance with approvals framework.
- Ensure payment terms and deadlines are strictly adhered to.
- Prepare payment requests and pay run schedules for approval.
- Reconcile creditor accounts and accounts payable transactions
- Monitor accounts to ensure payments are up to date.
- Assist with month-end closing and file all supporting documents.
- Maintain accounts payable filing system, follow up on missing documentation and ensure all documents are available.

**Minimum Qualifications and Experience**:

- Post matric qualification in Financial Management / Accounting advantageous.
- 1 to 3 years’ experience as a Accounts Payable / Creditors Clerk or working within a financial administration environment.
- Accounting software package experience (SAGE will be an advantage)
- Intermediate knowledge of Microsoft Office Package

**Skills / Attributes**
- Strong analytical, problem-solving, and organizational skills.
- Strong numerical and data entry skills.
- Advanced written and verbal communication skills.
- Detailed oriented with excellent time management skills, including the ability to multi-task and prioritize expectations.
- Ability to work independently and as part of a team.
- Able to demonstrate initiative in developing solutions to problems independently and making recommendations to assist with their resolution.
- Strong interpersonal skills with the ability to manage various personalities and work closely with clients, vendors; managers, and project managers.
- A keen eye for detail and accuracy Excellent professional work standard
- Ability to stay focused through “heavy” work loads
- Ability to work under pressure and adhere to deadlines
- Build trusting and collaborative working relationships with all stakeholders.

**Salary**: R10,000.00 - R15,000.00 per month

Ability to commute/relocate:

- Johannesburg, Gauteng: Reliably commute or planning to relocate before starting work (required)