Operations Administrator Fixed Term Contract

2 weeks ago

Rosslyn, South Africa Elchemie Full time

**Global Shipping and Logistics Solutions company has a 4-6-month Fixed Term Contract available for an Operations Administrator. Financial Administration and Warranty experience within automotive dealership environment required. Based in Thswane, Pretoria region.**

**Requirements**:

- Grade 12 (or equivalent) with English fluency (Written and spoken)
- National diploma or degree in business/operations management and 1 - 2 years industry or working experience or;
- 3-4 years administration and high-level customer service experience
- Understanding of the Vehicle supply chain environment advantageous
- MS Office spreadsheets and graphics - strong excel skills.
- SAP knowledge and experience
- EVL knowledge and experience
- Warranty administration and Dealership experience

**Duties**:

- Filing management of all paperwork related to Operations.
- Handling HO finance queries pertaining PO’s and vendors, the Reconciling/compiling finance docs and billing
- Liaising with all stakeholders regarding all purchase orders from head office and vendors
- Assist with documenting and costing of Motor Plan and assisting with Warranty claims.
- Capturing all leave and Employee hours on ESS - submitting relevant documentation to Head office
- Sorting all pay queries from EE’s and dealing with customer service and queries
- Handling all insurance claims, damages and being a Petty cash custodian
- Handling local vehicle fleet; all maintenance, repairs and license renewals
- Ordering container packing stock/inventory
- Delivering documents to SARS (Customs) when needed
- Invoice job cards on a daily base when available;
- Present critical issues daily at operations meeting & corporate tactical meeting
- Maintaining a good working relationship with all internal and external customer
- Ensure department adheres to ISO 9001 Quality Processes and standards
- Ensure department adheres to ISO 14001 Environmental Processes and standards
- Ensure department adheres to ISO 45001 Health and Safety standards

As an applicant you agree to make available to Elchemie all necessary personal information required for the purpose of potentially securing employment and you understand and agree that should you upload personal information and data, that information will be shared with our authorised job placement database service provider, job portals, and -websites, where such an advert is managed by our services and service providers.

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