Office Administrator

3 days ago

Cape Town, South Africa Tracking Talent Full time

Investment company is recruiting for an Investment Office Administrator to join our Southern Africa team in our regional office in Cape Town.

Join a company social impact investor that invests in agribusinesses in Sub-Saharan Africa.

In this role you will be reporting to the Regional Directors, providing various support functions for the regional team based in the Cape Town regional office and the wider group operations. The role will be multifaceted and may become a key group facing role whose functions extend to group wide HR support and other functions including basic IT and systems management.

Duties:
**Office support/administration**:

- Manage the smooth-running of the Cape Town office, arrange necessary office repairs and assist with IT issues, manage stationery and refreshment order, liaise with the necessary contractors, vendors and building management for building/office issues
- Liaising with all office suppliers and reduce costs where necessary
- Assisting with Health & Safety administration: arrange annual testing of electrical equipment and portable office devices
- Supporting with the general set up of the office
- Travel: Assisting with employee visas, hotel bookings, arranging couriers, transfers and other travel arrangements

**Operations**:

- Supporting in managing and resolving of operational issues
- Assisting with coordination and filing of project and reporting materials
- Co-ordinating meeting minutes and follow ups if required
- Policies and Procedures: Supporting with updates to internal process documents as needed
- Legal: Supporting the legal team with Declaration of Interests, Anti-bribery & corruption, and GDPR training and refresher tracking for the local staff members
- **Assisting with creating presentations**, documents, files, spread sheets and databases if necessary

**Finance support**:

- Bookkeeping/accountancy support in order to record the business of the SA entity, including processing of invoices, basic reconciliations etc.

**Other**:

- HR administration: the role may present significant opportunity for support of the wider group HR function including recruitment, onboarding and ongoing support of staff, coordination and facilitations of group wide trainings, etc.
- General support including basic IT

**Requirements**:

- Strong familiarity and literacy with MS office, HR systems, accounting systems (Pastel, etc.)
- A self-starter, pro-active with an ability to work independently, as well as part of an international team. Ability to get things done.
- Strong organisational skills and meticulous attention to detail
- Excellent communication and interpersonal skills; fluency in English.

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