2x QA Systems and Training Administrator Ftc

**BIOVAC**is one of the leading sterile vaccine manufacturers rooted in Africa, with our core purpose being to "protect life". We are looking to hire a dynamic, passionate, confident, proactive and meticulous **2X** **QA Systems and Training Administrator FTC**to join a goal-oriented team. **QUALIFICATIONS NEEDED**: - Diploma in Business Administration or equivalent. - Grade 12/ Matric or equivalent. - Recognition is given to Prior Learning and practical experience. **NECESSARY EXPERIENCE & INDUSTRY KNOWLEDGE**: - At least 3 years' experience within a similar position and environment. - Technical and Computer skills such as MS Office (Word, PowerPoint, Excel), MS Teams and Outlook - Document management e.g., filing, archiving, retrieval of documents **KEY DUTIES & RESPONSIBILITIES OF THE ROLE**: **Core Technical Delivery** **Management of Archives**: - Ensure that documents and records are submitted to Archive center are in good order, up to date, and GdocP compliant. - Ensure that documents submitted for archiving is logged into archive logbook. - Ensure that documents and records are archived within a BIN, and logged onto Archive Index, with the document contents and unique archive position. - All Archive documents to be scanned in electronic folders as per specific categories. - Ensure that a tracking mechanism is in place for easy traceability, using the unique BIN location numbering system. - Identify gaps and duplication. - Ensure that the retention periods for hard copies are adhered to as per stipulated in the Archive SOP. - Update and maintain document information management systems register(s) as per the SOP and ensure correct and timeous turnaround times. - Review SOP, WI and other related documentation applicable to the Archive center on request and when required. - Making records available to users in online formats. - Evaluating, selecting, retrieving and arranging materials. - Answering documentation enquiries. - Storing and preserving perishable documents. - Document administration with Pharmaceutical Quality System documents. - Record administration and archiving. - Filing of documents and the management of the Archive database. - Coordinate the document/ software sign-out, and retrieval within the Archive where applicable, e.g. Batch Books. - General administration including filing (electronic and hard copies), scanning, assisting in audits, minute taking. - Ensure effective and timely communication and escalation to the appropriate levels of management. - Ensure that GMP Documents and Records are sent off-site to archive timeously to the company's service providers, in the event of a shortage of space on-site occurring. - Ensure that the off-site archiving procedures are compliant with the providers procedures with archiving at their facility and retrieval for Biovac. - Ensure that retention times are adhered to as per the SOP. - Ensure that Archive center is audit ready for both internal and external bodies. **General Administration**: - QA administrative support includes photocopying, scanning, filing, and delivering documents to various stakeholders and any other administrative needs required in the QA department. - Provide and capture department KPI and metrics as periodically required. - Issue Risk assessment numbers to site. - Capture of Risk assessment actions and communication to site on outstanding actions. **Logbook Administration**: - Creation of logbooks on time. - Review of logbooks for adherence to good documentation practices. - Issue of logbooks to user departments on time. - Retrieval and archiving previous version of logbooks. - Monitor Trackwise to update to Standard forms and ensure appropriate. **Application Deadline: 10 October 2025** **_ Disclaimer:_