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Receptionist

3 weeks ago

Midrand, South Africa Cipla Full time

**Division**:
People

**Department**:
Admin and Facilities

**Employment Type**:
Permanent

**Job Purpose**:
To deliver friendly, efficient customer service by creating a warm and welcoming atmosphere to all Cipla guests, with the key aim of retaining and attracting new customers, and to undertake a range of other administrative tasks to support the business effectively.

**Accountabilities**:
1. Organizational Support
- Answering corporate switchboard
- Ensure all calls are answered promptly and professionally
- Ensure messages are taken correctly and conveyed timeously to the relevant people
- Receive visitors in a welcoming manner
- Update and distribute speed dial list timeously

2. Clerical Support
- Assist with arrangements for meetings, booking of boardrooms etc.
- Support the business with adhoc administrative related tasks when necessary.
- Maintain personal files for employees
- Copy, file and maintain paper or electronic documents and records

3. Mailroom
- Distributing internal mail and mail received via courier to staff
- Collect internal mail and distributing it accordingly whether internally or to other Regions via courier.
- Assisting staff with any other queries ie tracking parcels which have been sent via courier,
- Placing stationary orders, laminating, binding etc.
- Develop and maintain current filling system

**Education Qualification**:
Grade 12/ Matric/ Equivalent

A certification in office management is advantageous

**Relevant Work Experience**:
2-3 years of related experience. (Experience in an office environment will be preferred)

**Competencies/Skills**:

- Innovation Driven- Purpose Inspired- Integrity and Trust Anchored- Responsibility Centered- Excellence Focused**Job Location**:
Midrand, Johannesburg

**EE Requirement**:
Cipla is an Employment Equity employer and this position will be filled based on our Employment Equity Plan