HR Administrator

2 weeks ago

Johannesburg, South Africa Anova Health Institute NPC Full time

Anova is an NGO that empowers people and changes lives. Good health and quality of life is what motivates us to provide healthcare solutions and provide support to those who needs it most._
- The HR Administrator will provide effective administrative support to the Capricorn and Mopani team in relation to all Human Resource related matters._

**General HR Administration**
- Provide comprehensive and holistic HR Admin services to the HR team and programme on all aspects of HR from recruitment, Performance Management, Employee Relations etc.
- Respond to HR queries and needs as they arise and refer to Provincial HRM when necessary
- Prepare Work-back agreement and submit to payroll
- Generate standard letters of confirmation of employment as required
- Send employees a special message, greeting on their birthdays
- Ensure that timesheets are collated and send to Payroll
- Ensure that payroll documents are sent timeously
- Ensure organograms are updated and current
- Perform all other HR related duties & specific project assignments such as wellness day etc
- Generate monthly HR reports and other reports as required by the Provincial HR Manager or District/Programme

**Induction & Exit Interview**
- Prepare all HR engagement documents for new employees and send them to Payroll
- Coordinate the staff induction e.g Venue, lunch, stationery etc
- Facilitation of induction programme when needed
- Send communication to staff introducing new staff members
- Exit interviews conducted when needed and bring any concerns to the attention of the Provincial HRM

**Recruitment & Selection**
- Ensure that recruitment requisitions are filled and stored on the H drive
- Drafting of advertisement
- Participation in interviews as and when required
- Conduct pre-employment checks on MIE & reference checks
- Draft employment contracts for permanent, fixed-term, and all other categories of staff
- Ensure complete engagement packs are submitted to payroll timeously
- Participate in interview process when required
- Send monthly updates on new appointments and terminations to the Provincial HRM

**Adhoc duties**
- Ensure IOD documents are completed and send to DoL & payroll
- Ensure that Temporary Disability and death claim forms are completed, verified by HRM and send to PSG & payroll
- Collation of HR documents is done e.g Performance Contract & reviews, Probation docs, Study leave etc.
- Ensure that all HR documentation is saved and updated on the HR drive
- Attend to all employees ESS queries

**Any other tasks as agreed with line manager.**

**Qualifications and Experience**
- Diploma in at least one of the following disciplines: Human Resources, Labour Relations and Industrial Psychology
- Minimum 2-3 years HR administrative experience
- Previous experience in working for NGO in HIV/AIDS environment will be advantage
- Ability to learn and work independently
- Good problem solving skills
- Organisational and administrative skills
- Ability to multitask and work under pressure
- Good communication and writing skills
- Ability to build strong working relationships across all levels of the organization
- Computer Literacy and proficiency in MS Office

In accordance with our Employment Equity goals and plan, preference will be given to suitable applicants from designated groups as defined in the Employment Equity Act 55 of 1998 and subsequent amendments thereto. Preference will be given to persons with disabilities.

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