Project Officer

**Main purpose of the job**:

- In consultation with the Project PrEP programme manager, provide project coordination and secretariat support for the successful implementation of the decentralisation strategy at the cluster level
- He/She will offer monitoring support to ensure quality implementation of activities and reporting across the project streams
- Furthermore, She/He will be responsible for technical support to ensure the smooth running of the hotspot schedule across all sites
- Ensure compliance with quality standard operating procedures
- Provide additional support to the programme manager and the capacity building in site-level implementation of the programme
- Work closely with the Project PrEP pharmacist at HQ (and on an ad-hoc basis, cluster-based assistant pharmacists) to ensure management of non-medical consumables, ensure that sites are provided with these consumables as they need them
- Work with the programme manager to drive and implement GPP Strategy
- Work with both the M&E and research teams to document best and emerging implementation practices

**Location**:

- **08 Blackwood Ave, Parktown
- Johannesburg**

**Key performance areas**:

- Develop and continuously refine the system for monitoring the hotspot schedule
- Provide regular feedback to the cluster managers and other technical leads about the performance and compliance with the schedule
- Provide training to the cluster managers and their teams on how to update the mobile clinic hotspot schedule
- Develop and collate the reports of the mobile clinic hotspots including initiations
- Prepare weekly presentations and share them during the weekly cluster meetings
- Document the findings of the mobile clinic schedule compliance and share them with the team to contribute to the success of the programme
- Together with the programme manager, coordinate the implementation of decentralisation strategy across all the sites
- Work closely with the programme manager to develop and continuously refine the decentralisation (and self -are) SoPs
- Ensure the implementation of the decentralisation (and self-care) SoPs
- In close collaboration with the M&E team, track and monitor that all clusters are using the relevant tools to collect data related to decentralisation
- Work with the programme manager to orientate clusters on decentralisation strategies and SOPs
- In close collaboration with the HQ pharmacist (and cluster-based assistant pharmacists), ensure the management of non-medical consumables, and that sites are provided with these consumables as they need them
- With guidance from the HQ pharmacist (and cluster assistant pharmacists), maintain the tracker of dispatched non-medical consumables
- Work closely with the programme manager and M&E teams
- Collate decentralisation data and document management processes for the programme
- Ensure high-quality data is reported according to reporting timelines
- Prepare periodic reports and summaries to keep Management up to date on the decentralisation strategy
- Participate in analysis studies with programme managers to evaluate the effective implementation model
- Collaborate with internal stakeholders to develop appropriate Databases
- Work closely with the programme manager and cluster managers to ensure the GPP strategy document is implemented across all project streams - keep track of key GPP strategy activities s per cluster
- Coordinate programme activities with external agencies such as public health, NGO partners, regulatory bodies, donor monitoring and auditing agencies and others, as necessary
- Work with cluster managers to ensure that stakeholder engagement activities are implemented
- Ensure documentation and management of the stakeholder engagement grid
- Take ownership and accountability for tasks and demonstrates effective self-management
- Follow through to ensure that quality and productivity standards of own work are consistently and accurately maintained
- Maintain a positive attitude and respond openly to feedback
- Take ownership of driving own career development by participating in ongoing training and development activities

**Required minimum education and training**:

- **Degree in Education, Developmental Science or Social Science**:

- **Degree in the Public Health field would be an advantage**:

- **Project Management qualification (will be an added advantage)**

**Required minimum work experience**:

- **Minimum 1 year experience in project implementation and support (including project administration)**:

- **An understanding of Project Management and Project administration experience**

**Desirable additional education, work experience and personal abilities**:

- Programme management skills
- Creative and visual graphics design ability
- Strong analytical skills
- Strong communication skills both verbal and writing skills
- Ability to perform challenging and complex work with multiple internal project teams members including managers, technical professionals,