Associate Administrator: Credentials Office

2 days ago

Parktown, South Africa The Colleges Of Medicine Of South Africa Full time

**Key Performance Areas**:

- Reception:_
- Front-Desk & Visitor Services
- Register and direct visitors to the correct office or staff member, maintaining a visitor log if required.
- Manage arrival and departure of visitors in accordance with security/access procedures.
- Assist with meeting venue bookings, set up arrangements (equipment, refreshments) and notify attendees.
- Ensure the reception/waiting area is clean, presentable and stocked with relevant information
- Answer and route incoming telephone calls, take and relay messages.
- Receive, sort and distribute incoming mail/courier deliveries; prepare outgoing mail as required.
- Issuing of certificates to doctors.
- Maintain an effective record management and filing system.
- General Administrative Support:_
- Assist with basic database or electronic records updates
- Monitor and order front-office supplies
- Managing academic registrar mailbox
- Provide detailed report to the relevant verification bodies.
- Maintaining a database of the verification and credential process.
- Provide visa letters for doctors that are studying abroad.
- Issue academic transcripts upon request.
- Updating the Head of Department and Dean’s list on a yearly basis
- Assist with admission ceremonies
- Preparation of all scrolls for all venues as well as receiving of all gowns for admission ceremonies
- Assist with Ad hoc administrative tasks as and when required
- Examination:_
- Excellent interpersonal and telephone communication skills; courteous demeanor.
- Good written and verbal English; ability to draft basic correspondence
- Multitasking and prioritizing
- Project Management
- Exceptional Microsoft Office skills
- Problem-solving
- Ability to handle confidential information with discretion and integrity.
- Professional appearance and attitude, dependable, high sense of service, reliable.
- Ability to work under pressure
- Attention to detail
- Adaptability

**Job Types**: Full-time, Permanent

Work Location: In person

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