Specialist: Corporate Secretariat

4 days ago

Pretoria, South Africa Dalitso Holdings Full time

Responsible for rendering secretariat support to management committees as well as logístical support to board committees (Senior Manager: Corporate Secretariat) and the board (Executive Corporate Secretariat) including advisory services and effective record keeping.

**Key Performance Areas**:

- Advise management on matters that must be presented to Board Committees and the Board in terms of the Delegation of Powers and Functions policy.
- Provide advice and ensure compliance with the PFMA, Treasury Regulations, National Treasury directives and practice notes, the Act as well as other legislation relevant to the organization.
- Ensure compliance with all policies and standard operating procedures.
- Ensure Effective and Efficient Administration of the Management of Committee Operations
- Prepare meeting packs with agenda supporting documents and electronic packs on Microsoft Teams for meetings for circulation to members prior to the meeting.
- Prepare annual meeting schedules for approval by management committees.
- Take minutes and keep record of all resolutions of the meetings.
- Issue resolutions and maintain a register of resolutions.
- Ensure that all physical documents and recordings are filed in accordance with applicable policies, procedures, and legislation.
- Ensure accurate scanning and loading of packs on Microsoft Teams for meetings, for management, board committee and board related meetings.
- Ensure timeous publication of packs.
- Ensure accurate production of hard copies of packs (company records) and filing of same.
- Prepare annual meeting schedules for approval by Management Committees.
- Ensure that annual work plans are prepared for Management Committees.
- Prepare agendas for and Management Committee Meetings.
- Adherence to records management policy, procedures, file plan and relevant legislation.
- Arrange Logistics for all Management, Board committee and Board Committee Meetings
- Provide advice and ensure compliance with the organization’s policies and procedures.
- Provide advice and maintain standards of good corporate governance as provided for in KING IV.
- Advise management on relevant ongoing training courses as it relates to governance.
- Advise management on their responsibilities as it relates to their Terms of Reference and meeting procedures.

**Minimum Requirements**:

- Institute of Chartered Secretaries and Administrators (CSSA) Diploma will be an advantage.
- Relevant 5 -7 years’ experience as a committee secretary of which 2 years must have been on a supervisory/ management level or area of expertise.

**Technical Competencies**:

- Strategic capability and leadership.
- Results orientation.
- Business and financial acumen.
- Brand and stakeholder orientation.
- Organisational resilience.
- Network and alliance.
- Talent management.
- Change management.
- Excellent verbal and written communication skills.
- Treasury Regulations
- PFMA.
- Corporate Governance Procedures.
- King IV Report.
- Protocol on good corporate governance in SOE’s.
- Microsoft Office Package (including Microsoft Teams for meetings).
- Standards and procedures.

  • Assistant Director: Board and Corporate Secretariat

    2 days ago

    Pretoria, South Africa South African Government Department of Labour Full time

    Assistant Director: Board And Corporate Secretariat REF NO: HR 5/1/2/3/75 **Salary**: R382 245 per annum CENTER: Compensation Fund, Pretoria REQUIREMENTS: Three years’ tertiary qualification in Public Administration/ Office Administration / Business Admiration / Commercial Law / Office Management / Public Management / Administration Management: General....

  • Junior Committee Secretary Board Secretariat

    1 week ago

    Pretoria, South Africa Meraki Staffing Full time

    **Purpose of the Job**: To render appropriate secretariat and corporate governance services to the internal committees. To provide secretarial and administrative support to the department. **Requirements**: Matric and appropriate / relevant degree or diploma with at least 1 year’s relevant experience in minutes taking and corporate governance services....

  • Senior Administration Officer: Secretariat Services

    2 days ago

    Pretoria, South Africa South African Government Department of Labour Full time

    Senior Administration Officer: Secretariat Services REF NO: HR 5/1/2/3/81 **Salary**: R321 543 per annum CENTER: Compensation Fund, Pretoria REQUIREMENTS: Three-year tertiary qualification in Public Administration/Office Administration / Business Administration/Commercial Law/ Office Management/ Public Management/ Administration Management: General. 2...

  • Corporate Legal Specialist

    1 week ago

    Pretoria, South Africa Numeral XII (Pty) Ltd. Full time

    Position : Corporate Legal Specialist Location : Lynwood, Pretoria Reporting To : Group Chief Operations Officer About Us Numeral is a young, energetic, and passionate group of companies working in different industries, all focused on becoming market leader in our fields. Our fast-paced environment will positively challenge you and keep you engaged as you...

  • Corporate Benefits Distribution Specialist

    2 weeks ago

    Pretoria, South Africa Momentum Full time

    A leading financial services provider in South Africa is seeking a Corporate Distribution Support Administrator. This role requires providing administrative support for corporate health specialists and ensuring professional service delivery to Financial Advisers. Candidates must have Grade 12 and relevant experience in office administration, preferably in...

  • Corporate Legal Specialist

    1 week ago

    Pretoria, South Africa Numeral XII (Pty) Ltd. Full time

    Position : Corporate Legal Specialist Location : Lynwood, Pretoria Reporting To : Group Chief Operations Officer About Us Numeral is a young, energetic, and passionate group of companies working in different industries, all focused on becoming market leader in our fields. Our fast-paced environment will positively challenge you and keep you engaged as you...

  • Governance & Board Secretariat Professional

    2 weeks ago

    Pretoria, South Africa Bigen Africa Full time

    A leading consulting firm in Pretoria seeks a Company Secretarial support specialist. You will assist with corporate governance, prepare board documentation, and maintain compliance. The ideal candidate has a relevant degree in law and 1-3 years of experience in a company secretarial role. This position offers a negotiable salary based on qualifications and...

  • Corporate Health Specialist

    2 days ago

    Pretoria, South Africa Momentum Distribution Services Full time

    **Introduction** - Momentum, a financial services provider of choice since 1966, known for its entrepreneurial spirit and innovative culture is committed to wealth creation and preservation, insurance, and income protection for all our clients. We do this through our understanding of the retail insurance, savings, and investment markets in...

  • Company Secretary

    4 days ago

    Pretoria, South Africa Kamo Placements Full time

    **JOB DESCRIPTION** - Execute functions of the Company Secretariat to support the effective functioning of the Executive Committee, the Board and all Board Committees; - Provide Board support in meeting corporate governance, statutory and regulatory requirements; - Ensure Board compliance with all relevant legislation, including but not limited to, the -...

  • Deputy Director: Administration

    6 days ago

    Pretoria, South Africa Carlysle Full time

    **Gauteng**, Tshwane (Pretoria)** **R 49610 - R 49617 Monthly** **PURPOSE: To provide strategic, financial, administrative and overall management of the Chief Executive Office (CEO) Office. Providing Secretariat to the NACI Council, development of strategic and annual performance plans and quarterly and annual reports, budget coordination, human resource...