Sales/admin: Sales Administrator

1 day ago

Paarl, South Africa HG Molenaar Full time

We are looking to employ an efficient, self-motivated and highly organised
individual as sales administrator & executive PA to the Managing Director and Director of Molenaar.

This position is based in Paarl.
- Grade 12 minimum & preferably an office / finance administration or
related qualification
- Minimum 10 + years relevant work experience
- Must have general finance experience
- Excellent administrative skills, highly proficient in Excel, Word & Pdf
- Preferably experienced in working on an ERP system (Qmuzik)
- Strong inter-personal skills
- Excellent communication skills and fluent in English to engage with
international visitors and customers
- Self-driven and reliable who can work under pressure and
independently

PA duties for the MD & Director:

- Manage Diary and boardroom bookings
- Arrange Meetings, internal and external
- Receive guests
- Expense claims
- Credit Card and Fleet card claim forms
- Travel Arrangements and Out of Town Allowances
- Ad Hoc duties relating to Sales orders and debtors outstanding

**Executive secretary duties for the Commercial Manager and Group**
**Financial Manager**:

- Full bookkeeping functions for small family owned businesses
- Prepare quarterly board meeting summary reports
- Summary of Monthly Sales Meetings - includes outstanding quotes
- Sales Quotes referencing
- Binding of Sales Quote, to be sent to customers.
- Summary of open orders for the Packaging Equipment Division
- Job Costing summary for projects on request

**General finance and admin duties**:

- Vendor forms.
- Cell Phone administration - (top-up data, minutes, new contracts,
upgrades, monthly report)
increase & monthly reports
- Fleet administration - Vehicle licenses, services and maintenance,
traffic violations
- Complete Stats reports, monthly Work In Progress updates &
quarterly reporting
- Backup support for Travel Office administration

**How to Apply**:

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