Bookkeeper and Office Administrator
1 week ago
**1. JOB SUMMARY**
**Bookkeeping Role**:Responsible for processing financial transactions including but not limited to all customer invoices, delivery notes, purchase orders, cash receipts, cash payments, and supplier invoices. Other duties will include (amongst others): Quote creation, bank reconciliation, accounts payable, payments & upkeep of stock controls.
**Admin Role**:Responsible for general admin duties such as filing, answering calls, office maintenance, assisting colleagues with admin, logistics coordination, sales and any personal assistant duties required by COO. Lastly, maintaining relationships with customers and suppliers.
**2. DUTIES & RESPONSIBILITIES**
The duties and responsibility include the following and may evolve over time:
**Accounting functions**:
- Ensure all records are entered on Unleashed and Xero on a daily basis
- Daily bank reconciliations
- Recording of all receipts and expenditures daily
- Liaise with the stock controller and keep stock records up to date
- Daily raising of shipment notes to customer
- Daily raising of purchase orders to supplier/buying function
- Generating credit notes for nondelivery/customer returns
- Keeping all customer accounts up to date posting payments/credit notes or other adjustments.
- Sending monthly customer statements
- Preparation and maintenance of the company’s books of account up to balance sheet including reconciliations
- Asset register maintenance
- Journal entries
- Regular debtors and creditors reconciliations
- Timeous invoicing / payment of company customers / suppliers
- Timeous quotations to customers
- Assist with month-end and year-end financial reporting
- Assist with year end preparations
- Liaison with Independent Reviewer when required
- Problem solving with the distributors on customer orders and stock related issues
- Other related accounting duties
**Office Admin**:
- Maintenance of the office - ensuring the office is neat and clean at all times
- Filing of all paperwork correctly
- Company filing and upkeep of all office and delivery documentation
- Answering calls, transferring calls and taking messages
- Ordering of and managing of office supplies - stationary, groceries, cleaning products
- Admin relating to Chief Operations Officer and all company related functions
- Event coordination planning team building activities/office lunches/dinner
- Direct reporting function to Chief Operations Officer
- Other related duties
**3. EXPERIENCE AND QUALIFICATIONS**
- Bookkeeping/accounting qualification essential
- At least 3 years’ work experience in a manufacturing environment
**4. REQUIRED SKILLS/ABILITIES**
Experience working with Inventory management software (Unleashed preferential)
Xero experience required
Familiarity with Google Suite
Excellent analytical skills
Excellent organisation and planning skills
Ability to work within an industrial environment and exert impact
Must be able to work in a fast-paced factory environment
Ability to work both independently and as part of a team
Customer Relationship Management
Good communication skills
Deadline driven
Work Location: In person
-
Bookkeeper / Office Administrator
2 weeks ago
Cape Town, South Africa Pepper Tree Luxury Bath & Body Full timeBookkeeper / Office Administrator – Onsite (Muizenberg, Cape Town) Location : Muizenberg, Cape Town Position : Full-time, Onsite Start Date : December Key Responsibilities Maintain accurate financial records and bookkeeping functions Prepare and manage Bills of Materials (BOMs) Raise and process Purchase Orders Receive, capture, and reconcile supplier...
-
Bookkeeper & Office Administrator
2 weeks ago
Cape Town, South Africa Time Personnel Full timeBookkeeper & Office Administrator required in Cape Town. Do you have minimum 4 years’ experience in accounting and finance administration and would fit into an entrepreneurial, growing team? A trendy Cape Town restaurant requires a detailed, organised professional with strong bookkeeping skills, hospitality being highly advantageous, to work Monday to...
-
Junior Bookkeeper/office Administrator
2 weeks ago
Cape Town, South Africa Hobby Life Africa Full time**Bookkeeper** Our company is looking for a experienced Bookkeeper to join our team. You must have the following attributes such as; efficient, flexible, self-motivated, organized, proactive, working under pressure and understanding all accounts duties: **Key Responsibilities**: - Operate computers with accounting software to record, store and analyze...
-
Office Manager/bookkeeper
7 days ago
Cape Town, South Africa Exclusively Remote Full timeJob Title: Remote Office Administrator / Bookkeeper Key Responsibilities: Full Bookkeeping: Manage all aspects of the bookkeeping cycle, including maintaining accurate financial records, preparing financial statements, reconciling bank statements, managing accounts payable and receivable, and ensuring compliance with accounting standards and...
-
Bookkeeper/office Manager
1 week ago
Cape Town, South Africa Intelleto (Pty) Ltd Full timeWe are looking for a bookkeeper /Office manager for a Restaurant in Knysna (Western Cape) who can perform the following tasks: - General administration - EMP201 - EMP501 - VAT201 - Bookkeeping on Pastel Partner or sage - HR for 54 employees (currently on Pastel Payroll) - Compensation Commissioner returns - Excel and Word proficient - Hospitality background...
-
Office Administrator
4 weeks ago
Cape Town, South Africa One More Time Full timeCompany Description: At One More Time, we specialize in the circular economy by recovering, reimagining, and reinventing products from discarded materials. Starting with lithium-ion batteries from single-use vapes and EVs, we have developed systems that extract valuable components and transform them into new technologies. Our focus is on creating scalable...
-
Bookkeeper
3 days ago
Cape Town, South Africa Nolands Inc Full time**Bookkeeper / Accountant (immediately available)** Are you a seasoned professional with a passion for gaming? Our client in the gaming industry is on the hunt for a well-rounded bookkeeper to join their dynamic team at their Head Office in Montague Gardens. If you thrive under pressure and love building relationships, we want to hear from year. **Skills...
-
Administrative Assistant Bookkeeper
4 days ago
Cape Town, South Africa Bundi River Adventurers CC Full timeOverview This is a full-time or part-time, on-site role for an Administrative Assistant Bookkeeper located in Durbanville, Cape Town. The Administrative Assistant Bookkeeper will be responsible for managing financial statements, bookkeeping, handling accounting software, overseeing journal entries, and other finance-related tasks. The role also includes...
-
Bookkeeper/administrator
1 week ago
Cape Town, South Africa CA Financial Appointments Full timeMy client specializes in the financial and fiduciary services industry. They form part of a group company situated abroad whom provides fiduciary and investment advisory services to trusts, companies, private individuals, and funds. They are setting up a new team in Cape Town and is seeking the skills of an experienced Bookkeeper within the fund services...
-
Bookkeeper & Payroll Administrator
7 days ago
Cape Town, South Africa Time Personnel Full timeBookkeeper & Payroll Administrator required in Cape Town. Do you have four or more years experience in bookkeeping, including full function payroll? Our client, a property maintenance company in the Northern Suburbs, is looking for a highly organised junior Bookkeeper who can confidently manage payroll, HR tasks and navigate compliance requirements. If you...