Office Admin Assistant

2 weeks ago

East London, South Africa Scorpion Legal Protection (RF) Pty Ltd Full time

_**DETAILS OF THE VACANCY**_

**Job Title**

Office Admin Assistant

**Location**

East London

**Salary Grade**

Admin Clerk Grade

**Reporting to**

Branch Manager

**Reporting staff**

None

**Type of Position**

Permanent

**Working hours**

Mondays to Fridays from 08h00 - 16h30

Alternate Saturdays from 09h00 - 12h30
- **PURPOSE OF THE POSITION AND KEY RESPONSIBILITIES**_

The purpose of this position is to provide a complete support function to all branch staff, assisting with all administrative

duties. Key Responsibilities include, but are not limited to the following:
**Client Liaison**

Greet clients and attend to queries in a friendly and professional manner.

**Telephone Management**

Direct incoming calls and take telephone messages.

**Data Capturing**

Update details on the database.

**Diary Management and**

**Other Administration**

Book appointments, make travel arrangements, and handle other admin duties.

**Reporting**

Prepare weekly and monthly reports

**Positing**

Attending to posting of legal letters and other correspondence

**Indexing**

Attending to the digital indexing of correspondence
- **MINIMUM REQUIREMENTS AND GENERAL WORKING CONDITIONS**_

**Education**

Must have Matric (Grade 12); and

Any other administrative diploma/certificate (advantageous)

**Experience**

Previous experience in customer services environment (advantageous)

Previous experience working in a law environment (preferred).

**Other**

Must be computer literate (basic); specifically, MS Word, Excel and Outlook

Intermediate typing (must).

**General working conditions**

Regular office environment and no health and safety risks involved.

No travel involved.
- **PRE-REQUISITE COMPETENCIES**_

**Knowledge Competencies**

Product knowledge (advantageous)

**Skill Competencies**

Administrative skills

Analytical thinking ability

Attention to detail

Computer literacy (basic)

Time management skills

**Behavioural Competencies**

Administrative orientation

Computer systems orientation

Customer service orientation

Information seeking

Stress tolerance
- **APPLICATION AND CONTACT DETAILS**_

**Contact Person**

**Reference Number**

**Closing Date**

**14 February 2025**

**EMPLOYMENT EQUITY**

**Please note that the employment of family relatives is strictly prohibited.**

**PROTECTION OF PRIVACY**

**Scorpion Legal Protection is committed to protecting your privacy. Your information will be used properly, lawfully, securely and transparently for the purpose of recruitment processes. Scorpion Legal Protection has implemented appropriate technical and organisational information security measures to help keep your information secure, accurate and current.**

**Job Type**: Permanent

Pay: R10 248,00 - R14 746,00 per month

Ability to commute/relocate:

- East London, Eastern Cape: Reliably commute or planning to relocate before starting work (required)

**Experience**:

- Minimum: 1 year (required)

Work Location: In person

Application Deadline: 2025/02/15

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