Contract Manager: Nec

**_ Equity Statement :Preference will be given to suitably qualified Applicants who are members of the_**
**_designated groups in line with the Employment Equity Plan and Targets of the Organisation/Operating_**
**_Division._**

**_ Alternative Application Methods: (Completed Curriculum Vitae to be submitted)_**

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**_ Operating Division : TPT POD Corporate H/O_**

**_ Position Title : Contract Manager: NEC_**

**_ Employee Group : Permanent_**

**_ Department : Supply Chain_**

**_ Location : Durban_**

**_ Reporting To : Senior Manager: Contract Management NEC_**

**_ Grade Level : E_**

**_ Reference Number : 203650_**

**_ Position Purpose:_**

To drive an efficient management and operational support system that is focused on the effective development and

implementation of national procurement contracts. This includes knowledge and analysis of materials to be placed on

contract, ensuring tender documents issued are legally and technically compliant, issuing and evaluation of tenders, creating

contracts for legal vetting and overseeing the process for loading of contracts on SAP, and management until expiry.

**_ Position outputs:_**
- Create a long-term and medium-term plan for creation of national contracts and ensure

that resources are sufficient and competent to support departmental requirements.
- Consolidate requests for creation of contracts, nationally in conjunction with the Specialist: Contract Management.
- Manage the contract development function and champion the standardisation of contract development at the Division

according to Transnet policies and strategy.
- Work closely with Specialist: Contract Management to ensure that appropriate effort is put into developing contracts that fit

in with line priorities.
- Track contract development at the Corridor, giving support to Regional Contract Managers as requested in liaison with

Specialist: Contract Management.
- Establish quality control measures for issuing of tenders and enforce such measures.
- Establish clear adjudication criteria for award of tenders, including additional specific requirements (e.g. PCI

performance guarantees CIDB certificates, etc.).
- Review and amend contract and supporting documents within specified timelines.
- Ensure contract management processes are monitored and aligned to the contract terms and conditions.
- Develop and implement contracts in line with purchasing strategies/plans.
- Ensure that contracts specify the outcomes required, together with clear criteria relating to costs, quality assurance, service

standards.
- Ensure that contracts specify arrangements for regular monitoring and that formal review

meetings are held as per schedule.
- Contribute to the development, review, and approval of new or improved procurement policies and procedures from a

contracts management perspective.
- Verify that invoices and payments are financially and procedurally correct, that is, in conformity with the contract and the

regulations, including documentation, data and figures.
- Verify the forecasts of revenue and recovery orders.
- Maintains a detailed contract register for contracts under management.
- Ensure that all contracts are loaded on SAP/3.
- Effectively manage contracts to expiry.
- Develop, roll out and manage a contract lifecycle management system.
- Work closely with all stakeholders - e.g. Tactical Procurement / Strategic Sourcing, Engineering, Finance - to expedite

contract development and management processes.
- Manage interactions with key Supplier’s to resolve disputes around operational issues.
- Develop a system to gather and communicate supplier performance information to critical stakeholders.
- Conduct training and awareness sessions on applicable internal and external policies, regulations and laws that impact on

Contract management and monitor and report on

progress with achievement of targets.
- Demonstrate continuous effort to improve operations, decrease turnaround times, streamline work processes, and work

cooperatively and jointly to provide quality seamless customer service.
- Advise clients and Tactical Procurement / Strategic Sourcing teams on courses of action related to claims and contractor

non-performance.
- Maintain liaison with purchasing representatives of other SOEs to benchmark consistency in procedures.
- Liaise with Legal Department in interpretation of contract clauses and contract legal dispute resolution.
- Create responses to non-routine correspondence and handles special assignments and problems such as

responses to inquiries and bid protests.
- Report on monthly basis all contracts' activities and attend monthly contracts review meetings with national