Contracts Manager

Job Title:
Contracts Manager & Tender Specialist

Location:
Berea, Durban

Duration:
6 Month Contract

Salary:
R50k p/m - Depending on experience

• Contracts Specialist that assist both upstream and downstream contracts management.
• Opex and Capex contracts, focus is on Capex (Consultants and Infrastructure Projects)- therefor we prefer specialists who are strong on CAPEX project Procurement.

BCom / LLB degree as minimum requirement

PRIMARY:

Negotiate and manage group-purchasing contracts in collaboration with stakeholders from the Membership leading to better value for money. Maximize return on investment for each activity performed.

GENERAL:

Liaise with stakeholders at member institutions to identify opportunities for new group purchasing contracts, gathering information and doing market research on areas of contracts portfolio. Develop procurement strategies. Manage the tender and contracts award process for new contracts and contract renewals to ensure that group purchasing contracts offer best value. Manage contracts and engage with stakeholders at member institutions and the supplier base to ensure highest quality of service. Market the services of the company. Arrange and facilitate forums for interaction between different disciplines in the procurement cycle. Assist management team in developing strategic and operational plans.

Principle Accountabilities

Manage all procurement services relevant to allocated contracts portfolio improving efficiencies, reducing total cost of ownership and tracking supplier performance in cooperation with procurement staff and users at member institution.

Manage allocated contracts with suppliers with a special focus on cost savings and quality of service.

Liaise with customers and suppliers in a professional and efficient manner.

Expedite handling and answering of enquiries from users at member institutions and suppliers to monitor quality, on time deliveries, preferential procurement and savings.

Ensure effective and timely response to user calls related to orders and deliveries.

Responsible for effective and efficient supply management.

Effective management of procurement process.

Responsible for driving e-tender and catalogue system in the organisation to define and build system needs and is responsible for on-going monitoring of effectiveness and modifications where needed.

Keep abreast of business systems and new developments.

Manage procurement activities throughout the purchasing and supply chain and ensure that purchasing activities are provided in a fair, equitable, transparent, cost effective, efficient and effective manner.

Assist management team in developing of procurement policies, procedures, processes;

Ensure procurement activities support supplier contracts and ensure that organisation's strategic interests are considered in such relationships.

Create cost savings opportunities from bulk buying, pooling of efforts and economies of scale;

Manage a support staff member and act in various positions when other staff members are absent or unavailable.

Accurate and timeous reporting of relevant management information to Chief Executive Officer and relevant member forums.

Tender outcomes to be legally defendable in court.

Financial

Ensure that a cost effective e-tender and catalogue system is running.

Create savings opportunities for the organisation and member institutions.

Record all savings and report to the CEO and Financial Manager.

Non-financial

Manage one administrator.

Manage the activities of allocated regions with regional management committee.

Manage activities of Member Advisory Committees and User Groups.

Major Challenges

Focus on the return on investment for each activity.

Create cost savings for the company and its member institutions.

Create new contracts that serve the membership community.

Interact and engage with member's institutions and suppliers at a variety of forums.

Operate within policies and procedures.

Cope with a high workload.

Varying working hours.

Manage challenging customer base.

Frequent domestic travel to areas where member institutions are located.