Senior Records Management Specialist

3 days ago

Thohoyandou, South Africa University of Venda Full time

Department University of Venda -> Vice Chancellor and Principal -> University Registrar Job Title SENIOR RECORDS MANAGEMENT SPECIALIST (P7) Post Level Grade 7 Job Type Support - Univen Funded Closing Date 9/1/2026 Job Requirements - Honours degree in Information Technology, BSc in Computer Science, BCom in Information Systems, B. Information Management, Information Science, or an equivalent qualification. - At least five (5) years of relevant experience in records management. - Excellent communication skills and a solid understanding of Electronic Document and Records Management Systems (EDRMS), including platforms like Documentum, Image Trust, and SharePoint. - Familiarity with ITS is highly advantageous. - **Duties** - Support the Head of Records Management and Archives in overseeing all EDRMS and records management projects across the institution. - Document business processes for internal clients using the EDRMS. - Lead enhancements and improvements to the EDRMS. - Coordinate the development and rollout of the SharePoint site within the Records and Archives department. - Collaborate with ICT to integrate EDRMS with other institutional systems (e.g., ITS, SharePoint). - Manage and maintain EDRMS agent services and import directories. - Update the EDRMS database as needed, including drafting technical specifications and preparing test environments for solution development. - Design and implement scripts, workflows, electronic forms (E-Forms), and digital signatures within the EDRMS. - Migrate newly developed solution components from test to production environments. - Conduct testing of individual components and complete solutions in both test and production environments. - Reuse and migrate viable components from existing solutions to the test environment. - Provide training to staff on EDRMS, SharePoint, and records management practices. - Oversee staff performance, including setting and monitoring performance targets.

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