Receptionist

1 week ago

Western Cape, South Africa Motus Corporation Full time

**Motus Toyota Cape Gate**currently holds a vacancy for a Receptionist.

The purpose of the position is to ensure all incoming calls on dealership switchboard are timeously answered and the front desk is professionally managed; creating a welcoming experience for both telephonic and walk-in customers and visitors.

Reporting to the **Manager: Finance**, the **Receptionist** is responsible for providing first line communication

**Position Overview**:
**Specific Role Responsibilities**:

- Professionally welcoming all walk-in customers to the dealership and ensure that they are taken care of.
- Effectively and professionally handling incoming calls, including the accurate taking of messages and speedy relay thereof to relevant people.
- Ensure that the reception and coffee bar area is kept clean and tidy at all times.
- Provide callers and customers in the dealership with accurate information, taking care to always be knowledgeable and updated around changing information.
- Responsible for ensuring all documentation is accurately and professionally typed, stored and can be easily retrieved.
- Control, monitor and record outgoing trunk calls and incoming reverse charge calls
- General administration duties as may be requested by management.
- Update and distribute telephone lists to all Staff at Dealership

**Qualifications and Experience**:

- Senior Certificate (Grade 12)
- One year of relevant reception, switchboard and office administration experience.
- Computer literate (Office suite).
- Must have a clear Criminal Record.
- Communication skills in English (read, write & speak)

**Skills and Personal Attributes**:

- Working with people, able to easily establish good relationships with stakeholders.
- Self-motivated, trustworthy and highly responsible.
- Friendly, approachable

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