Senior Payroll Administrator

**SENIOR PAYROLL ADMINISTRATOR**

C/O FIDELITY SECURITY GROUP (PTY) LTD

**General Payroll responsibilities**:

- Adhere to limits of authority in respect of our Group Policy
- Ensure your payroll staff are at work timeously on a daily basis, if not at work an e-order must immediately be done and reported to management.
- Ensure the office is neat and tidy.
- Ensuring all time books are sent weekly and received back signed.
- Ensuring all pay related queries are dealt with promptly and feedback is given immediately.
- Updating query register / file.
- Giving feedback to the workforce.
- Processing of Per 2 (transfers), Per 3 (deductions), Per 4 (income), Per 10 (banking details), Per 16 (blacklisting), Per 17 (leave) and Per 18 (amendments) ePayroll orders.
- Meeting deadlines always.
- Complying with our department policies and procedures.
- Adhering to our limits of authority (authorization procedures)
- Ensuring bank details are submitted and correctly processed.
- Ensuring accurate calculations of rate of pay changes.
- Ensuring all relevant deductions are done, such as 3rd party deductions, garnish orders, maintenance orders.
- Processing of leave encashment and Coida payments.
- Sorting of pay slips per branch.
- Compliance audit and checks
- Be professional and courteous always.
- Actioning of test packs monthly.
- Answering phones immediately as Group Payroll Support.
- Have cost saving in mind i.e.: treat the business as your own.
- Proper handling of printers.
- Cleanliness of workspace.
- Neatness of filing room.
- Consciousness of surroundings.
- Report irregularities immediately.
- Be a team player and take responsibility for that which you are responsible for.
- Be consistent in all that you do and adhering to instruction within reason.
- Have good communication | clarity | accuracy and thoroughness in all that you do.
- Set goals and be the best example.
- Be honest at all times.
- **
Preparing of payments**:

- Full and Final - ensure Umsuka Wemali is attached, correct banking details, uniform return slip or full and final cannot be paid. Please ensure correct GL codes been used for ID numbers and employees with company numbers and that Carol Miog has signed off the payment. Flag GL’s that are not 176710.
- Rejects - ensure the correct bank details are attached, make sure the employee is on the reject list and that Carol has signed off the payment.
- Queries to be paid immediately, load income entries as well as mid months. Type memos to explain the query.
- Ensure cheque requisitions are signed by the employee whom adds it onto the payment file.
- **
In the absence of your team leader, you will be responsible for the following, but not limited to**:

- Ensure that posting sheets are received on time and processed.
- Ensure that billing queries are escalated if not resolved within the branch.
- Ensure that 102 queries are escalated if not resolved within the branch.
- Ensure that all 999 are cleared by 1pm daily for a day in arrears.
- Ensure files are checked back daily so as to avoid queries which can be fixed and resolved immediately.
- Ensure that all 103’s have a reason and a manager has signed off same.
- Ensure that the 102 and 103 report is populated with valid feedback.
- Ensure your staff have duties for down time.
- Ensure your staff are adequately trained.
- **
Ensure month end files are done in respect of the following**:

- CIT | check the blanks, all highlighted in pink, check and fix all info types
- MISSING BANKS | check and fix or advise why there is no banking details loaded.
- NEW BUSSINESS | check that the rates are correct, check the time books, simulation pay slips must be sent out
- NEW NOT BOOKED |ensure that the numbers that are not been booked are terminated or explain why the employee is not been booked.
- PSIRA FEEDBACK ON DOREEN LIST |ensure all incorrect Psira numbers are fixed on SAP.
- SPECIALS LIST must be signed off by team | SE16 with CPS allowance confirmation
- There must only be one excel of new numbers that started current cycle to be deleted.
- TO DO LIST | please ensure you update as you go along and note that only the 19th items should remain on the list after the 18th.
- CPS | indicate the shifts and checked by whom
- CMS | 4000 |CPS | indicate the shifts and checked by whom
- 1105 | Make sure you make the IT8 condition change if applicable
- 3600 to Doreen in the format she requires (with company code and business area)
- ** After month end files**:

- IT8 vs AREA vs CADO - ensure this is done thoroughly as the employees booking must be the same as his IT8 condition. There must be zero blanks on the files
- TRANSFER FILE - Ensure done

**_Fidelity Services Group (Pty) Ltd supports global fair practice and business ethics on continuous development of our human capital as the key resource to our success in the markets in which we participate._