Board Secretary and Compliance Officer

5 days ago

Durban, South Africa Kgadi Staffing Solutions Full time

**REQUIRED MINIMUM EDUCATION**:
B/Admin or ACIS with an excellent working knowledge of the PFMA, the Companys Act and enterprise risk management practices

**REQUIRED MIN WORK EXPERIENCE**:
5 years experience in a Board secretarial and statutory compliance environment, preferably in the Public Sector. Risk & Public Sector experience as a Board Secretary

**Board & Board Committee Administration**
- Is the custodian of the Board Charter and ensures that it is updated in compliance with corporate governance standards
- On the appointment of a new Board, drafts a new Shareholder Compact for submission to the MEC of the DEDT
- In accordance with the mandate of the Board, prepares a ToR for all Sub-committees of the Board and conducts an annual review
- Provides secretariat services at all key meetings of the Board and the Audit Committee; including liaising with the CEO and other Senior managers in preparation for meetings, formulating meeting agendas, preparing minutes and keeping certified copies of minute books and attendance registers
- Prepares draft Board Reports for the CEO
- Prepares draft submissions to the MEC on Board issues
- Provides an oversight role in respect of the Marketing and HR Committees
- Coordinates and manage the flow of documents between the Board, its members and all other relevant parties
- Keeps electronic records of meetings and filing of documentation
- Follows up on Board action plans and resolutions
- Check documents for correctness and completion.
- Ensures that the Board and sub-committee decisions and instructions are clearly communicated to the relevant parties
- Ensures effective management of all documentation regarding Board activities for easy access on request
- Monitors and manages the schedule of declaration of interest
- Manages the Board and Board Sub-committee evaluation process
- Coordinates Director development and training

**Exco Meeting Administration**
- Formulates meeting agenda with CEO and distributes to all Exco Members
- Records proceedings of Exco meetings
- Develops a schedule of actions arising from Exco meetings

**Corporate Governance and Ethics Advisory**
- Pro-actively keeps up-to-date with corporate governance and statutory requirements e.g. PFMA and King Reports by attending IOD workshops and seminars
- Foster ethical and responsible decision making by management
- Provides specialist advisory support to the CEO and CFO in respect of:

- Amendment to relevant legislation and regulations
- The requirements of King III and corporate governance and ethics matters
- The outcome of Risk Assessment and Audit reports
- Identifies real and potential Corporate governance and ethics gaps recommends corrective action

**Provincial Tourism Forum Meetings and Coordination of other Board stakeholder engagement**
- Oversees the coordination of PTF meetings by:

- Approving the agenda; and
- Checking minutes
- Develops a schedule arising from the PTC meetings requiring TKZN action
- Facilitate stakeholder engagement for Board members

**Manages administrative matters in the Office of the CEO**
- Vets incoming proposals and contracts and well as proposed outgoing submissions made by TKZN departments and makes recommendations to the CEO
- Keeps up to date with and briefs the CEO on various issues requiring decision-making
- Assists the CEO on actions flowing from the Provincial and National Tourism Standing Committees
- Liaises, on behalf of the CEO, with attorneys concerning TKZN legal matters and contracts
- Conducts research on behalf of the CEO

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