Company Secretary

2 weeks ago

Durban, South Africa Foxridge Trading 31 - Supreme Consulting - Valuing HR Full time

**Functions**

Plan & purpose meeting dates to the Board of Directors for approval.

prepare agendas and submissions for board & committee meetings.

Manage meeting packs, attendance, and minute-taking.

Ensure compliance with Companies Act requirements.

**Annual General Meetings**

Obtain necessary approvals for special resolutions

Prepare proxy forms and AGM documents.

Oversee preparations for the AGM and handle minutes and resolutions.

**Corporate Governance**

Evaluate the Board, Committee and Chairman annually.

Address ad-hoc governance requests from the board.

**Regulatory Authorities**

Act as the central contact point for regulatory authorities

Provide required returns and forms to regulators.

Keep management updated on regulatory changes.

**Director record Keeping**

Manage director information and interests.

Prepare letters of appointment for Non-Executive directors

**Director Induction and Training**

Create and maintain an induction portfolio for new directors

Arrange induction sessions and relevant training for directors

**Share Portfolio**

Review outsourcing agreement for share portfolio administration.

Oversee dividend declaration and FICA compliance.

**Signatories on Bank's Accounts**

Administer authorized signatories on various platforms.

**Annual and Interim Reports**

Ensure timely completion of annual and interim reports

Prepare corporate governance reports for inclusion.

**Reporting**

Prepare monthly reports for EXCO meetings.

**Staff management**

Management of employees within the Secretariat department.

Conduct performance management sessions.

Handle disciplinary matters when necessary

Collaborate with HR for staff development.

**Qualifications**

A legal or commercial degree, or alternatively a CIS Diploma

**Experience**

A minimum of 5 years’ experience as a company secretary or relevant and appropriate experience working in a Corporate Secretary environment.

**Knowledge**

Knowledge of various, regulations and Code, including but not limited to, inter-alla, the following:

- The Banks Act and the accompanying regulations.
- The Companies Act and accompanying Regulations and
- King IV

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